This dialog box serves for selecting settings that govern conversions of PDF or XPS mail attachments to editable formats, archiving mails and their attachments to PDF and for creating PDF files from non-PDF attachments.
These settings are available in Microsoft Outlook and version 8.5 of Lotus Notes® (via the Actions menu).
In the mailing application, click the Settings button. The Settings dialog box appears, with three tabs.
PDF Conversion settings
Use Convert Assistant
Select this for conversions through Convert Assistant. The Assistant is called whenever you click the PDF Convert tool
Convert PDF without Assistant as
Select this for direct conversions, then choose a target application for your output file from the selection box. Direct conversion starts when you click the PDF Convert tool:
Note
For direct conversions the save path is taken from the setting in Convert Assistant. In the case of Same as the Source Folder, the output file will be stored in the [Documents] folder.
Multiple attachments
Convert all attachments: Select this to always have all attachments converted.
Prompt for selection: Select this to be able to choose each time which PDF or XPS attachments to convert. When you click the PDF Convert button, a dialog box appears with a list of all attachments belonging to a message. Select the attachments you want to convert.
If the Select all attachments checkbox is turned on, all the attached files will be converted. Direct conversion starts when you click OK. This choice has no effect when you select messages with only one attachment.
Mail archiving settings
Archive Format
Select one of the supported PDF file formats. The version of generated files can be controlled with this selection box. If you choose the Store mails as PDF Package option, the generated PDF file has version 1.7 and the contained PDF files will be generated according to the selected version.
Archive method
Select one from the following choices:
Merge mails into one PDF file: Mails or other items (e.g. contacts, appointments) are saved into one PDF file. During archiving, you have to specify the target folder and also the name of the PDF file.
Archive mails separately: Mails or other items are saved into separate PDF files. During archiving, you have to specify only the target folder. The name of the generated PDF files is inherited from the Subject of the mail. To avoid naming conflict, trailing numbers are used in the generated file names, if necessary. If you choose this and archive your calendar, each appointment appears in a separate PDF file.
Store mails as PDF Package: Mails or other items are converted into separate PDF files and added to a PDF package. During archiving, you have to specify the target folder and also the name of the PDF files.
Mail attachments
Select to have attachments saved as PDF Links or PDF Attachments. When archiving to a package there is no choice to make.
Archive subfolders
Select this if you want to archive folders with their subfolders. Deselect this if you do not want to archive subfolders.
PDF Creation settings
Multiple attachments
Specify how to handle messages with multiple attachments:
choose Convert all attachments to have all attachments converted to PDF each time, without interaction, and sent to the last used saving location.
choose Prompt for selection to receive a list of attachments. This allows you to choose which attachments to convert to PDF and to choose a saving location.
