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Make PDF Searchable job

OmniPage can create fully searchable PDF files from image-only PDF files, or PDF files with image parts. This is done from the Tools menu by choosing eDiscovery Assistant for Searchable PDF. This process leaves any comments or annotations in the files intact.

OmniPage Ultimate adds this facility to make PDF files searchable as a pre-programmed job in DocuDirect. This can be with a Normal Job (starting immediately, at a fixed later time or with recurrence) or as a Folder Watching job.

The input should be only PDF files – of any flavor. The following scenarios exist:

Input is one or more…

Result:

Totally image-only PDF files.

The files become Searchable Image PDF files

Totally searchable PDF files.

The files remain unchanged.

Searchable PDF files with image-only pages or parts.

The searchable parts remain unchanged; the image-only parts become searchable.

Normal PDF files with
image-only parts.

The PDF parts that are ‘Normal’ (i.e. editable) remain untouched, the image-only parts remain as image but become searchable.

 

When you set up a watched folder for this conversion, ensure that only PDF files enter the folder. You may not know in advance whether they are searchable or not, OmniPage will detect this and deliver a fully searchable file set. If other image file types arrive, their processing will fail.

When starting from a Load Files dialog box, please select only PDF files.

This type of job requires Make PDF Searchable as a single workflow step.

To run a job for making PDF files searchable

  1. Set up the job as Normal or Folder Watching.

  2. Provide timing instructions and click Next.

  3. The Workflow Assistant appears offering the Load Files step.

  4. Click the down arrow to see all possible steps; select Make PDF Searchable.

  5. Select the language of your document for the OCR process in the accompanying options panel.

  6. Select a user dictionary if desired.

  7. Enable or disable the checkbox to have backup files created. Make sure that you have a copy of your original files if the backup option is not selected.

  8. The Next button is disabled for this job type. Click Finish.

This job type does not require a saving location for the output because the original files are updated with the recognized text content. If you chose to enable backup, a copy of the input PDF file set is created at the input location. These files have the suffix ‘bak’ added to the end of the file name:

My input document.pdf

This is the original input file with updated content.
My input document.bak.pdf

This is the backup copy of the unchanged original.

If a PDF page was already fully searchable, the message ‘No zones could be located’ appears for the page in the job results panel. If text parts in the input PDF file were redacted, those parts will not be searchable.

 This type of job does not require the presence of Kofax Power PDF Create.