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User dictionaries

The program has built-in dictionaries for many languages. These assist during recognition and may offer suggestions during proofing. They can be supplemented by user dictionaries. Typically, these dictionaries will contain proper nouns like your name and the name of your company and its products. They are also useful for storing technical terms and abbreviations from your particular field, if these are not included in the program's standard or professional dictionaries.

You can save any number of user dictionaries, but only one can be loaded at a time. Your user dictionaries from Microsoft Word are also available; a dictionary called Custom is the default user dictionary for Microsoft Word.

The User Dictionary Files dialog box displays all user dictionary files created by the program or added from elsewhere. When you save a user dictionary file it is by default saved to the UserDictionary subfolder, but you can select a different location, including network drives. This allows you to make your user dictionary files available to other users. When a user dictionary file is selected, its path is displayed.

You can add a previously removed user dictionary file or import a user dictionary file, for instance from a network location. You can remove a user dictionary file from the list.

To create a user dictionary:

1. Click Add in the OCR Proofreader dialog box with no user dictionary loaded or open the User Dictionary Files dialog box from the Tools menu and click New.

2. Name your dictionary in the Save New User Dictionary dialog box.

3. Click OK. The new dictionary is set as current.

4. Add words to the new dictionary during proofing or by editing it, as described below.

5. Click Set as Current to use the new dictionary.

To load a user dictionary:

1. Click the Options button  in the Standard toolbar and open the OCR panel of the Options dialog box.

2. Select a dictionary file in the User dictionary selection box.

3. Click OK.

or

1. Select User Dictionary from the Tools menu.

2. Select a dictionary file from the User Dictionary Files dialog box.

3. Click the Set As Current button.

To unload a user dictionary:

1. Open the OCR panel of the Options dialog box.

2. Select [none] in the User dictionary selection box.

To edit a user dictionary:

1. Select User Dictionary from the Tools menu.

   The User Dictionary Files dialog box appears.

2. Select an existing user dictionary file and click Edit.

3. Add or delete words as desired:

1. • Type a word in the User word edit box and click Add to add it.

   • Select a word in the list box and click Delete to delete it.

   • Click Delete All to remove all words from the dictionary.

   • Click Import to add words from a text file.

4. Click Close when you are finished editing the user dictionary.

5. Words cannot be added to a user dictionary if they contain punctuation characters at the beginning or at the end of the word (such as MULTI.), or if they contain a whitespace or reject character.

• To import words from a word list, they must be in a plain text file and each dictionary entry must be on a new line. You can also export your user dictionary to a text file.

To add a user dictionary file to the list:

1. Click Add in the User Dictionary Files dialog box.

2. Accept the default folder or select the folder where your user dictionary file is located.

3. Select the user dictionary file and click OK.

The user dictionary file will appear in the User Dictionary Files dialog box.

4. Click Set as Current to use the new dictionary

5. Click Close.

To remove a user dictionary file from the list:

1. Select a user dictionary file in the User Dictionary Files dialog box.

2. Click Remove.

The selected user dictionary file will be removed from the list but it will not be deleted from the disk.

To delete a user dictionary

1. Select the user dictionary file to be deleted in your operating system. The default location is
   
   Users\<username>\AppData\Roaming\ScanSoft\OmniPage19\UserDictionary
   
   User dictionary files have the extension .ud.

2. Click Delete. Click Yes to confirm file deletion.
    

3. The program will not be able to offer user dictionary files that have been moved to new locations without using OmniPage.

To embed a user dictionary in an OmniPage Document

1. Create a user dictionary.

2. In the User Dictionary Files dialog box, click the Embed button.
   
   The Embed in OPD dialog box appears.

3. Enter the name of a new or existing dictionary, then click OK.

4. If you created a new dictionary, add words to it.

5. Close the User Dictionary Files dialog box.

6. Process your document and save it to the file type OmniPage Document.

When you open an OPD with an embedded user dictionary, it appears in the list of user dictionaries as [embedded]. You can edit it. You can extract and save it.

• User dictionaries cannot be compiled for Japanese, Korean or Chinese.