This denotes a PDF file created inside PaperPort or by another Kofax product.
This denotes a PDF file created by a different application.
This denotes a PDF file created using MRC compression.
PaperPort displays PDF (Portable Document Format) files with the following file type icons:
This denotes a PDF file created inside PaperPort or by another Kofax product.
This denotes a PDF file created by a different application.
This denotes a PDF file created using MRC compression.
Other thumbnail icons show whether the file has annotations, has a text layer or is read-only.
PaperPort can support up to three different types of PDF files, depending upon your version of PaperPort software. The three types, often referred to as "flavors", are:
PDF Image
PDF Searchable Image
PDF Formatted Text & Graphics (PDF Normal)
PDF Image and PDF Searchable Image files are commonly created by scanning items or by converting other types of image files to those PDF formats. PDF image files are fully searchable in PaperPort but not in other programs.
PDF Formatted Text & Graphics files are typically generated by software programs and contain both editable and searchable text. The Kofax Power PDF Create program is supplied with PaperPort Professional creates Normal PDF files.
All flavors can be annotated.
A PDF Image file contains a bitmapped image of a document or graphic. This popular format is useful when file size and content searching is not a concern and you need an exact replica of a document to share with others.
For example, you may want to scan documents to the PDF Image format so that you can easily distribute them to business colleagues on the network.
You can use PaperPort’s image editing buttons to enhance PDF Image files, as well as add notes and annotations. You can also index and search for text in PDF Image files in PaperPort. PaperPort automatically runs its built-in OCR program on the PDF Image file to extract text for PaperPort's All-in-One Search index.
In PaperPort Professional the PDF- MRC format is also available for saving PDF Image files with greater compression.
A PDF Searchable Image file contains a bitmapped image of a document or graphic with textual content stored as hidden text. It is an export format most useful for archiving legal and other content-critical documents.
Although the file size is typically larger than PDF Formatted Text & Graphics, these features make it the most useful format for archiving important documents. PDF Searchable Image files can be indexed and searched outside of PaperPort by programs and systems that support full-content searches.
The format PDF-MRC Searchable Image is available only in PaperPort Professional.
This flavor of PDF provides a crisp, high quality PDF file with fully searchable content by storing text as characters, rather than image.
Because text is stored as characters, a file in this format is considered to be a text item, and as such, can be edited in programs such as Kofax Power PDF, Kofax PDF Viewer Plus or Adobe Acrobat.
If you have PaperPort Professional, you can convert text-based documents, such as Word files, to this PDF format with PDF Create 7. This provides a Create Assistant, and additionally a PDF printer driver called Power PDF that can be chosen in the Print dialog box of any print-capable application on your system. Kofax Power PDF Create can be started from many locations, as described in About creating PDF files.
This format is the best for on-screen viewing and posting to web sites. The file size is typically smaller than PDF Searchable Image, and the file content is externally searchable by programs and systems that support full-content searches.
PDF files have different versions. PDF Create can create files from version 1.1 to 1.7 and also PDF/A.
Notes:
PDF files by default open in PDF Viewer Plus or (if available) Power PDF. Choose Options > Desktop from the PaperPort button drop-down list to change this default behavior.
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