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Monitored folders — DesktopDelivery

This feature is available only in PaperPort Professional.

 

DesktopDelivery monitors network or local folders for incoming files of specified types (PDF, TIFF, JPEG and MAX). It can also monitor e-mail folders for attachments. It imports these files to specified PaperPort DesktopDelivery folders. Overall settings for DesktopDelivery are done with the DesktopDelivery Manager.

A Desktop Delivery icon  appears in the System tray. Right-click it for a shortcut menu. Choose Settings to display the DesktopDelivery Manager. To exit the program with your settings saved, click Close.

 

DesktopDelivery can be set to deliver to any of your PaperPort folders. One external monitored folder can have multiple DesktopDelivery Folders assigned to it, but one Desktop Delivery Folder cannot be linked to multiple external folders.

 

DesktopDelivery folders do not have their own icon; assigning a distinctive folder color to them makes them easy to spot.

 

MAX files can be delivered and are readable, along with any annotatations and metadata. MAX files can no longer be modified – these files must be saved to a different format, typically PDF, in order to make them editable. See: The MAX to PDF Converter.

To monitor folders

  1. In the Folders pane right-click the folder you want DesktopDelivery to monitor and choose DesktopDelivery from the shortcut menu or choose Properties from the shortcut menu.

  2. In the Folder Properties dialog box displays select the checkbox Deliver files from a network or local folder.

  3. Locate the folder you want DesktopDelivery to monitor and click OK. DesktopDelivery will regularly monitor this folder for incoming JPEG, MAX, PDF or TIFF files.

  4. To convert the imported files to PDF, mark the checkbox Convert documents to PDF.

  5. Click OK.

  6. Choose  DesktopDelivery on the Tools ribbon Set monitoring intervals and PaperPort behavior in the DesktopDelivery Manager dialog box.

  7. To change an already defined DesktopDelivery Folder or Monitored Folder, double-click on the given list item, or highlight it and click Modify to call the Folder Properties dialog box.

  8. Select the checkbox Run DesktopDelivery to enable the service for all listed folder pairs and click OK.

Be aware that files delivered to PaperPort do not remain in the mapped folder outside PaperPort. If you want an archive of delivered items, you must arrange this separately.

To monitor E-mail folders

  1. In the Folders pane, right-click the folder you want DesktopDelivery to monitor and choose DesktopDelivery from the shortcut menu or choose Properties from the shortcut menu.

  2. In the Folder Properties dialog box select the checkbox Deliver files from your e-mail folder.

  3. Dialog boxes appear. If you have both Microsoft Outlook and Lotus Notes installed on your system, choose which e-mail client to monitor.

  4. Microsoft Outlook users: Select your Profile. Click OK. Choose an e-mail folder to monitor and click OK. Lotus Notes users: Monitoring is always set to the default user; provide its password, choose an e-mail folder to monitor and click OK.

E-mail monitoring copies incoming attachments in the supported file types into the designated PaperPort folder. To convert the imported files to PDF, select the checkbox Convert documents to PDF.

If your computer is not part of any domain and Outlook is not started, DesktopDelivery may prompt for your Outlook password.