Settings dialog box

This dialog box serves for selecting settings that govern conversions of PDF or XPS mail attachments to editable formats, archiving mails and their attachments to PDF and for creating PDF files from non-PDF attachments.

These settings are available in Microsoft Outlook.

• In the mailing application, click the Settings button. The Settings dialog box appears, with three tabs.

PDF Conversion settings 

Use Convert Assistant

Select this for conversions through Convert Assistant. The Assistant is called whenever you click the PDF Convert tool

Convert PDF without Assistant as

Select this for  direct conversions, then choose a target application for your output file from the selection box. Direct conversion starts when you click the PDF Convert  tool:

Note

For direct conversions the save path is taken from the setting in Convert Assistant. In the case of Same as the Source Folder, the output file will be stored in the [Documents] folder.

Multiple attachments

• Convert all attachments: Select this to always have all attachments converted.

• Prompt for selection: Select this to be able to choose each time which PDF or XPS attachments to convert. When you click the PDF Convert button, a dialog box appears with a list of all attachments belonging to a message. Select the attachments you want to convert.
  
  If the Select all attachments checkbox is turned on, all the attached files will be converted. Direct conversion starts when you click OK. This choice has no effect when you select messages with only one attachment.

Mail archiving settings
 

Archive Format

Select one of the supported PDF file formats. The version of generated files can be controlled with this selection box. The Store mails as PDF Package option requires PDF version 1.7 or later.
 

Archive method

Select one from the following choices:

• Merge mails into one PDF file: Mails or other items (e.g. contacts, appointments) are saved into one PDF file. During archiving, you have to specify the target folder and also the name of the PDF file.

• Archive mails separately: Mails or other items are saved into separate PDF files. During archiving, you have to specify only the target folder. The name of the generated PDF files are inherited from the Subject of the mail. To avoid naming conflict, trailing numbers are used in the generated file names, if necessary. If you choose this and archive your calendar, each appointment appears in a separate PDF file.  

• Store mails as PDF Package: Mails or other items are converted into separate PDF files and added to a PDF package. During archiving, you have to specify the target folder and also the name of the PDF files. Some additional options are available under the Store mails as PDF Package option:

• • Order by: Click on the arrow to expand the list, and select a field to sort by the mail messages in the archiving process.

  • Descending: Select this option to reverse the sort order specified in the Order by list.

  • Split by mails: Select this option to split PDF archive packages. Archiving starts a new package after every 1000 mails by default, this limit can be changed in the text box on the right.

Heading

Note

Letterhead options are available only in Power PDF 3.0 and later versions.

Select what heading information to add before each mail:

• Add letterhead to each email: E-mail metadata (From, To, Sent, Subject, etc.) is added to each e-mail record, if this check box is selected.
• Include archival date and timestamp in the heading: Adds archival date and time to the header, if this check box is selected.

Attachments

• Mail attachments: Select to have the files attached to the e-mails saved as PDF Links or PDF Attachments. When archiving to a package there is no choice to make.

• Insert separator pages: This check box is available only in Power PDF 3.0 and later versions, and it is enabled only if Append attachment to the PDF file is selected in the Mail attachments drop-down box. Clear the Insert separator pages check box to omit the separator pages between attachments.

• Attach original mail to pdf: Add each original mail file to the archive as attachment.
   

Archive subfolders

Select this if you want to archive folders with their subfolders. Deselect this if you do not want to archive subfolders.

Table Of Contents

Select this to include a table of contents for the archive.

Split by file size

Specify the file size in MB to split the archive by. The default value is 500.

PDF Creation settings  

Multiple attachments
 

Specify how to handle messages with multiple attachments:

1. 1. • Choose Convert all attachments to have all attachments converted to PDF each time, without interaction, and sent to the last used saving location.

      • Choose Prompt for selection to receive a list of attachments. This allows you to choose which attachments to convert to PDF and to choose a saving location.