Listing and searching for document definitions

To list and search for document definitions, and to see detailed statistics for each document definition:

1. Using Manager, click the Document profiles object bar.

2. Right-click a document profile and select Document definitions. The Document definitions dialog is displayed.

   Note: The name of this dialog is hidden if the dialog is docked (as it is by default).

3. Now you can search for certain document definitions.

   • To search by date:

     1. Select Created to search by when the document definition was created, or select Changed to search by when it was last changed.

     2. In the first drop-down list, select a time frame:

        On date	The date you type. Example: You type: 20101230 Resulting selection: December 30, 2010
        Before date	All dates before but not including the date you type. Example: You type: 20101230 Resulting selection: All dates before December 30, 2010
        After date	All dates after but not including the date you type. Example: You type: 20101230 Resulting selection: All dates after December 30, 2010
        Between dates	All dates in the range of dates including the start and end date. Example: You type: 20101230 and 20090125 Resulting selection: All dates from December 30, 2010 through January 25, 2011

     3. Type your date or dates in the next two boxes. Use the format YYYYMMDD. For example, 20110503 is May 3, 2011.
         

   • To search using predefined criteria:

     1. Select one of the Premade selections. For example, select Poor identification rate if you only want to see definitions with an identification rate less than 50%.

   • To use the boxes above the columns of things that were counted:

     Enter "=", "<", or ">" followed by a number. For example, enter ">10" above Incorrect ident. to list document definitions were incorrectly used by Interpret more than ten times (that is, a Verify operator selected another document definition to use with a document that Interpret had assigned to this document definition).

   • To use the boxes above the columns of other fields:

     • Enter text to find all entries that start with it.

       Example: Type Read above a column.

       Results: Reading, ReadSoft, etc.

     • Enclose text in * or % to find all entries that contain it. Note: You must use two symbols. One asterisk or percent symbol will not give the desired results.

       Example: Type *Read* or %Read% above a column.

       Results: Reading, ReadSoft, Bread, etc.

     • Enclose text in " to find exact matches.

       Example: Type "Read" above a column.

       Result: Read and nothing else.

     You can filter more than one column at a time.

Tips

• You can combine different ways of searching and sorting. Example:

  To list only document definitions with status Unknown that were created before January 4, 2011:

  1. Select Unknown in the Status box.

  2. Select Before date in the Created box.

  3. Type 20110104 in the YYYYMMDD box to the right of Created.
      

• To sort the list, click a column heading. This sorts the list according to the values in that column. Each time you click the sort order reverses.

• To select document definitions to work with, right-click any document definition and click Select all. This selects all items in the list. Or, hold down SHIFT or CTRL and click each desired document definition. This selects specific document definitions.

Related topic

Working with document definitions