PROCESSIT automates the accounting and matching process for incoming invoices while eliminating manual paper handling, typing, storage & retrieval of invoices.

Face These Operational Challenges?

• Missing invoices?
• Countless phone calls from suppliers checking on invoice payment status?
• Blind spots between invoice arrival, inspection time and expense accrual?
• No exception management capabilities?
• Manual data entry errors or making erroneous payments?
• Regular late payment fees incurred or difficulty in meeting targeted SLAs?
• Missing early payment discounts?
• Anxious about lack of visibility at monthly, quarterly, or year-end closings?
• Concerns over implementing a system not aligned with your ERP policies?.

Top pain points in AP processes

A day in the life of an AP department

Process Automation Maturity Model

Automate accounts payable today!

• Eliminate manual data entry
• Reduce validation costs
• Avoid personal outdated copies
• Eliminate late payment penalties
• Minimize write-offs
• Obtain early pay discounts
• Fast and simple electronic distribution
• Full control of your document flow
• Electronic GL account coding and authorization
• High financial integrity and security
• Compliant with SOX requirements

Reasonable Expectations

• Reduce manual data entry by 75-90%
• Decrease cycle time by 50% or more
• Gain visibility & control of processes
• Optimize cash management
• Improve vendor collaboration
• Focus on exception management
• Optimize Days Payables Outstanding
• Attain Visibility Throughout the Processing Cycle
• Enforce your ERP Hierarchy and Validation Rules
• Optimize AP Processes to Focus on Exceptions

Automate Your Entire Invoice Process

• Workflow
• Receive physical and electronic invoices
• Automatic matching to Purchase Orders
• Data validation and approval
• Import to Accounts Payable
• Accounting & approval workflows
• Exception handling & manual matching workflows
• Automatic data import to ERP
• Electronic Image archiving

Invoice process automation made easy

1. Receive invoices submitted by suppliers from multiple channels - both physical and electronic.
2. Capture & Verify invoice image and data - verify the structure initially, then only if required.
3. Data Transfer from the capture part to PROCESSIT.
4. Approval Process for GL Account coding, matching, exception handling and approval management - alternatively, invoices can be imported directly to Accounts Payable.
5. Imported & Ready for Payment in Oracle E-Buiness Suite Accounts Payable 11i or R12!

Typical Accounts Payable Process at Most Organizations

Automated invoice handling with optimized processing

1. Suppliers send invoices via mail, email, fax, XML
2. Mailroom scans paper invoices
3. OCR-data is sent to ReadSoft DOCUMENTS
4. Invoices are interpreted, verified by a user if required, and transferred
5. PROCESSIT automatically matches invoices to purchase orders
6. Invoice data is imported to the Accounts payable
7. Discrepancies are routed for coding, matching or exception handling
8. The approval process continues according to ERP hierarchy
9. Invoices are ready for payment, data and image is archived

PROCESSIT is designed to work with Oracle E-Business Suite version 11i and R12. No need to postpone installation until R12 upgrade has been done!

PROCESSIT Core Functionality Ensures

• A solution validated by Oracle
• Graphical user interface with modern intuitive look
• Fully automatic handling of purchase order invoices
• Full interface for GE invoices and discrepancies
• Easily installed with an installation wizard
• Easy setup via the Configuration Manager
• Foundation for Document Automation beyond AP

ReadSoft on a Global Level

• A world leading, publicly listed software supplier
• 20 years of improving the document driven workplace
• Over 6,000 customers worldwide
• Oracle Platinum Partner with a dedicated Oracle R&D department
• Own an Integrated solution approved by Oracle
• Who are we in ReadSoft?
• More about our organization
• We have a total of 2,557 AP solution applications in the world, more than double of what the major competitors' applications put together. (7 out of 10 choose ReadSoft).
• We've strategically established locations around the world to ensure that we are close to our customers and available when they need us.
• Then we'e positioned the right people in the right roles to follow through with our commitment to delivering customer value through the automation of document-driven processes.

PROCESSIT as Partner Product

• Oracle Implementation partner with focus and strength on P2P.
• Working with Oracle EBS R12 upgrades and 3rd party products.

THANK YOU!