PROCESSIT Invoice Workflow
User Interaction
Automatic System Operations
Superuser Exceptions
Oracle E-Business Suite
1: Incoming Invoices
Invoices are received and interpreted by the capture part of the solution.
2: PROCESSIT data validation
PROCESSIT validates invoice data according to master data.
3: Automatic Matching (Business Rules)
Business Rules are applied for automatic matching to purchase orders.
4: Accounting
Code combinations and accounting features are provided by an accountant.
5: Manual Matching
Discrepancies or added PO references means the invoice must be manually matched to a purchase order.
6: Approval
Submitted invoices are reviewed and approved by an approver who can also reject or return the task.
7: Open Interface AP Validation
All imported and provided invoice data is validated according to Open Interface AP settings.
8: Import to Accounts Payable
Invoice data is imported to Accounts Payable and the invoice image is archived.
9: Standard Oracle Invoice Validation
The invoice is validation according to AP settings.
10: Process Complete
The invoice data, image and attachments are available in Accounts Payable, ready for payment.
11: Modify Invoice (Superuser handling)
Invoices with initial validation errors or rejected invoices are handled by a superuser.
13: Payables Interface Maintenance
Correct data discrpancies found during open interface validation.
14: Handle Holds (Configurable)
Handle holds via the PROCESSIT interface or directly in Accounts Payable. Holds can be configured to be handled automatically.
15: Workflow Terminated
The workflow is cancelled.