PROCESSIT Supplier Workbench

PROCESSIT Supplier WorkbenchPROCESSIT is a Licensed Add-On Module, administered by buyer, used by supplier, designed to optimize the supplier relationship.

Read the help topic about Supplier Workbench

Supplier Workbench Benefits

  • Eliminates a lot of errors and exceptions
  • A PO flip raises a straight through processing percentage measure to 100%.
  • Establishes the most value relative to Early Payment Discount opportunity.
  • Ensures that the supplier is be paid on-time or early.
  • Suppliers can create invoices in seconds rather than re-typing purchase order data.
  • Self-Service inquiries.
  • Reduced Accounts Payable process costs and increased productivity for buyers.
  • Lower invoice capture and entry costs.
  • Reduced time and costs associated with dispute resolutions.
  • Enhances ROI of Accounts Payable process automation.
  • Enhanced buyer-supplier communication improves flow and reduces cycle times.
  • Receive invoices immediately and eliminate paper transmission delays and errors.
  • Ensure timely resolution of discrepancies and avoid approval delays.

Supplier Workbench Purpose

Supplier invoice portal for overview and invoicing

  • Get instant invoice status overview.
  • View available purchase orders.
  • Create or upload invoices and deliver them directly.
  • Create PO flip invoices for immediate approval.
  • Suppliers can export an entered invoice to a CSV file to facilitate integration with their in-house Accounts Receivables system.
  • Self-billing invoices based on ERS.
  • View the purchase orders related to the supplier logged in. The supplier gets a real-time insight into available purchase orders.
  • View real-time status of the invoices related to the supplier logged in. Invoice header and line details, as well as payment dates are available.

Submit Invoices Directly

Create invoice

Click Enter new invoice in the Invoices tab and fill out the form with the invoice details.

Or create a PO flipped with predefined fields in the Purchase Orders tab

Upload invoice

Upload an invoice file or image via Supplier Workbench.

The file is sent to the PROCESSIT standard workflow via email.

This functionality requires ReadSoft COLLECTOR.

Upload XML invoice

Supplier Workbench Administration

Buyer-side security settings

Select suppliers, define their passwords and manage access.

Supplier-side login

Login via web-browser.

Uses the password defined by the buyer.

Evaluated Receipt Settlement

What is ERS?

ERS is a business process between trading partners that conduct commerce without invoices. In an ERS transaction, the supplier ships goods based upon an Advance Shipping Notice (ASN), and the purchaser, upon receipt, confirms the existence of a corresponding purchase order or contract, verifies the identity and quantity of the goods, and then pays the supplier.

ERS Feature Overview

Automatically generate invoices based on receipts for purchase orders.

Evaluated Receipt Settlement is only available via the PROCESSIT Supplier Workbench add-on module.

Evaluated Receipt Settlement configuration is performed in the Supplier Workbench Administrator module.

Self-billing invoices based on ERS and corresponding purchase orders are generated according to schedule and settings.

ERS Invoice Creation

Invoice are created according to schedule and settings.

Configure a schedule (pr. organization).

Specify the settings for each supplier site (Receipt, PO or Site).

Enable the ERS invoice generation process (Start Processor).

ERS Generated Invoices

Invoices are generated from html template.

Based on settings selected in ERS context.

Invoice image attached to invoice.

Invoice follows normal workflow procedure and is imported to Accounts Payable.

THANK YOU!