Invoice batch usage

The batch functionality is used to enable current batch name per organization.

the Oracle System Profile AP: Use Invoice Batch Controls must be set to Yes in order for invoice batch control to work with Oracle E-Business Suite.

Support for imported batch ID

The batch ID imported from INVOICES can be used and imported as data to Accounts Payable.

PROCESSIT batch ID

You can select to assign a batch ID to all invoices handled by PROCESSIT. The batch name and format is customizable

Configuring batch name

PROCESSIT can be configured to use Batch Controls at the site or organizational levels. Batch Control is configured by configuration parameters in the Invoice batch control category.

The parameter Use Invoice Batch Controls must be set to Yes to enable Batch Controls in PROCESSIT

The parameter Current Batch Name determines if the Batch Profile name used as either the profile name, or profile prefix as outlined in Batch Control Option.

Batch Controls Option

The parameter Batch Controls Option controls how batch ID is applied to invoices. If left blank, no batch ID is assigned.

• Profile: All invoices handled by PROCESSIT are created with the value set in Current Batch Name. (For example, if the value is batch, all invoices have a batch ID of batch.
• Invoice: The batch name used by PROCESSIT to create Oracle Invoices comes from the value entered by the verify operator in INVOICES. The expected INVOICES header profile tag/fie ldtype is called BatchName.
• Profile:YYYYMMDD: All invoices are assigned a batch id equal to the the value in Current Batch Name with the YYYYMMDD date stamp as suffix, for example batch: 20110515.
• Profile:DD-MON-RR: All invoices are assigned a batch id equal to the the value in Current Batch Name with the DD-MON-RR date stamp as suffix, for example batch: 15-MAY-11.

Batch name in Console Worklist

You can enable a Batch Name column in the Console Worklist. It is enabled when the configuration parameter Use invoice batch controls is set to Yes and Batch controls profile is set to Invoice.

The imported batch name value can be seen if the above parameters are set correctly in the console and is stored in the d4_invoices table. The value is pulled from the invoice record at import run time.

Oracle AP contain batch settings required to utilize batch processing. If at batch name is passed to the import job with these settings, the batch name is ignored by the import job.