Manual Matching Window

Manual Matching Window

Matching Screen Purpose

The Manual Match window is used to match invoices to purchase orders or receipts. It is accessed via the Task Details screen for an invoice task. To manual match an invoice, one or more invoice lines must have a purchase order reference applied.

Invoice lines

The Invoice lines segment contains information about the invoice lines. The total matched amount is shown in the header. When the matched amount matches the sum of the invoice lines total, the indicator shows a green checkmark. Lines are presented in a table. An unmatched line has a warning indicator, while matched lines have a green checkmark and an option to reverse the match.

Reassign

Reassign the task to another user. The field auto-suggests users based on the typed data.

Invoice line

Invoice line number.

Purchase Order

Purchase Order number taken from invoice.

Description

Invoice line description taken from invoice.

Item number

Invoice line item number taken from the invoice.

Quantity

Indicates if the matched amount equals the invoice amount for matching.

Price

Amount

Invoice line total amount.

Diff

Difference between line amount available for match and actually matched amount for the line.

Invoice line item unit price.

Match Option

You can select to view either Purchase Order or Receipt information for matching purposes. This is controlled by the Match Option field. The default setting is Purchase order.

Purchase order or Receipt lines

The Purchase order?Receipt segment contains information about purchase orders and receipts. The purchase order lines initially shown are PROCESSIT match recommendations based on the invoice lines’ purchase order numbers. You can search for additional purchase orders (use % as wildcard). To show order details click the information icon in the Status column.

Find purchase order

Search for purchase orders for the organization within Oracle E-Business Suite.

When searching for purchase orders, you can include release numbers with a dash seperator, for instance 4050-5. You can also use the wildcard character % to define a search range. The wildcard character can be used for both po number and relase number, for instance 6063-1%, 606%-1, or 606%-2%.

Match Option

Select if you would like to view Receipt lines for matching purposes. (Default is Purchase order).

Purchase order

Purchase order number

Release

Purchase order release number

PO line

Purchase order line number

Item number

Purchase order item number

Item description

Purchase order item description

Category

Purchasing category for the purchase order line.

Supplier item

Supplier item description

Shipment

Purchase order shipment number

Distribution

Purchase order distribution number

Quantity

Item quantity left on the purchase order. Correct this field when matching to an invoice line.

Price

Item price on the purchase order. Correct this field when matching to an invoice line.

Extended amount

Price multiplied for quantity calculated for supplied values. You can see the extended amount before match results are created.

Click the Status icon to see Quantity ordered, received, invoiced and delivered

Requestor

Original requestor for the purchase order in Oracle E-Business Suite.

Payment terms

Payment terms for the purchase order line (click the information icon for details).

Additional Fields for Receipts

These fields are shown if Match Option is set to Receipts:

• Receipt number for matching invoices to a receipt.
• Receipt line number for matching invoices to a receipt.
• Packing Slip
• Waybill/Airbill
• Bill of Lading

Match result

The Match result segment shows all matches between invoice lines and purchase order lines. The lines shown in result are applied to the invoice and accounted due to the purchase order information when you click Use match result. You can delete a match by clicking the Delete button.

Invoice line

Invoice line number used for match result.

Purchase order

Purchase order number applied to the invoice match result line.

Description

Invoice match result line description applied from purchase order.

Purchasing Category

Item description alias

The original description from the invoice line used for matching. This description can be added as a new match item mapping description, so that matching will be automatic for incoming invoices with the same description. See Match Item Mapping for details.

To create a new item mapping alias, check the Create Alias checkbox before using the match result.

Item number alias

The original item number from the invoice line used for matching. This item number can be added as a new match item mapping number, so that matching will be automatic for incoming invoices with the same description. See Match Item Mapping for details.

To create a new item mapping alias, check the Create Alias checkbox before using the match result.

Quantity

Invoice line quantity used for match result.

Price

Invoice line price used for match result.

Amount

Invoice line total amount used for match result.

Release

Purchase order release number applied from the purchase order.

PO line

Purchase order line number applied from the purchase order.

Shipment

Purchase order shipment number applied from the purchase order.

Distribution

Distribution information applied from the purchase order.

Receipt Number

If the invoice line has been matched to a receipt, this shows the receipt number.

Receipt line number

If the invoice line has been matched to a receipt, this shows the receipt line number.

Buttons

BackReturns you to the Task Details

Save dataSaves the current information.

ImageDownload the image related to the task.

Use match resultApply the performed line matching to the invoice and continue to task details.

Unmatched lineIndicates that the line has not been matched to a purchase order line

Matched lineIndicates that the line has been matched to a purchase order line

Search (PO)Search for purchase orders based on search criteria input.

Delete matchDelete the selected line from Match Result to reset the match between the invoice line and the PO line.

Revert matchUndo the match between selected invoice line and matched PO line.

Match lineMatch selected invoice line to selected purchase order line.

InformationShows additional content depending on context.