Delivery XML tags for data import

If any of the tags <DeliveryCostPackaging> or <DeliveryCost> is entered on a scanned invoice, freight and packaging lines are automatically created before accounting is performed. Lines types are set to Freight for freight costs and to Misc. for packaging costs.

Freight Setup

Determining freight cost behavior and enabling prorating is controlled by the configuration parameter When should cost lines be generated. The parameter options are BEFORE, AFTER, or NONE. The parameter should always be set to one of the three options. If set to AFTER, prorating for freight costs is enabled.

Prorating freight

Prorating determines whether freight and packaging lines are automatically applied prior to accounting an invoice, or prorated based on supplied account codes and applied after accounting an invoice. When prorating for freight is enabled, the Invoice Header segment in the Task Details window shows the Invoice Cost Amount, which is subtracted from the amount eligible for coding.

Prorating: BEFORE

If any of the tags <DeliveryCostPackaging> or <DeliveryCost> is entered on the scanned invoice, lines are automatically created before the accounting is done. Lines types are set to Freight or Misc. as stated above.

Prorating: AFTER

Freight cost lines are inserted after accounting is done during Accounts Payable interface. The cost amount is subtracted from the invoice amount when calculating the amount to code. The cost lines amount is prorated according to the account codes supplied during accounting. Distribution Sets are considered when prorating freight. Inserted lines have line type ITEM or the type dertermined by the configuration parameter Generated Cost Lines Line Type.

Generated Cost Line Types

You can define the line type for lines created when cost lines are generated after accounting. The line type is determined by the configuration parameter Generated Cost Lines Line Type, which is set in the Configuration Manager in the Initial Setup configuration category.

Item

A single line with the line type ITEM is generated for all freight and miscellaneous costs.

Freight and Miscellaneous

Separate cost lines are generated with line types FREIGHT and MISCELLANEOUS containing the appropriate cost amounts.