Kofax SignDoc Standard 2.1.0.1 - Administration Center Online Help

Usage of personal data

ID

The id for the user (userid) can be set or will be set by the system when the user created for an account. It is stored in the SignDoc database and displayed in the client where information about the user is shown.

 

Based on userid

•user login into the system.

•information stored in SignDoc Standard about the user can be requested, updated, and deleted.

•roles can be assigned and removed

•users are assigned to teams or removed from teams

•reset or recovery of passwords is carried out

•invitations and notifications are sent out

The userid is used to provide information in the audit trail about the package creator.

 

Email address

The email of the user has to be provided when the user is created in SignDoc Standard. It is stored in the SignDoc database and displayed in the client where information about the user is shown.

 

Based on email address

•users can login into the system. In this case email address is used as userid.

•users receive notifications via email if not disabled.

The email address is displayed in the audit trail.

 

Name of the user

The name of the user has to be provided when the user is created in SignDoc Standard. It is stored in the SignDoc database and displayed in the client where information about the user is shown.

 

The name is used when

•creating a user.

•creating an authentication token.

•the system communicates with the user via email.

•the package owner communicates with a recipient of the signing package via email.

The name of user is displayed the audit trail when the default name for signing packages is used.

 

Phone number

The phone number of the user can be provided when the user is created in SignDoc Standard. It is stored in the SignDoc database and displayed in the client where information about the user is shown.

 

IP address of computers

The IPaddress provided by the computer is logged in the audit trail.

 

---