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User configuration

The User Configuration function is available to all devices and device groups for which Session Logon has been enabled.

You can use this function to:

• select an organization and to configure connectors for all users:
• Organizations: Displays all the Organization units (departments) that are currently configured and enables you to select an organization

• select a specific Active Directory security group and assign connector profiles for it:
• Active Directory security group: extends the list of available connector profile buttons that can be displayed on the ShareScan main screen

Note: 

A user can be a member of exactly one Organization unit; however, he/she can be a member of several Active Directory security groups.

To select an organization

To select an organization

1. In the User Configuration pane, right-click Organizations and then click Add Organization. The Organization Units window displays organizations that are configured in the Active Directory. The window includes domain and access information.
2. In the Organizational Units window, double-click the Organizational units to add to the list of departments for User configuration and click OK.

   Note: 

   To remove an organization unit, right-click it and then click Remove Organization. To restrict an organization unit from selecting connectors that are available via the All Users group, select the organization unit and then click Restrict Personalization.

• All Users: In addition to connectors selected for the Organization unit you belong to, this configuration is available to all users authenticated using Session Logon.

To select an Active Directory security group

Prerequisites

• Session Logon must be configured and enabled for the device
• Session Logon should have Active Directory access (Directory Type = Windows Active Directory, Credential = Anonymous or Use Credential)
• User Configuration must be enabled for the device

Limitations

• Currently, nested Active Directory security groups are not supported
• If the AD group membership information is changed for a user who has already logged in to ShareScan once, the membership changes only take effect after the user logged in a second time

To select an Active Directory security group

1. In the User Configuration pane, right-click Active Directory security group and then click Select Active Directory Group. The Select Active Directory Group window displays Active Directory groups that are configured in the Active Directory.
2. In the Select Active Directory Group window, click the specific Active Directory group to select it for User configuration and click OK.

   Note: 

   The OK button is available only if the specified group exists. To remove an Active Directory group, right-click it and then click Remove.

Role based configuration

With this feature, you can allow specific Connectors to be displayed for authenticated users who belong to a specific Organizational Unit (OU). Before you start, complete the following prerequisites:

• Session Logon must be configured to add an OU to this list.
• User configuration setting must be enabled for the device or group of devices.

Now, the Connector Profile selection page is displayed where you can select a set of Connector Profiles for an OU/Department instead of selecting Connector Profiles for a device.

The authenticated user (via Session Logon) is presented with the set of Connectors that are configured by you for the OU/Department the user belongs to.

Role based configuration options

• If the OU the user belongs to is not configured with any Connectors, the Connectors in the All Users group are displayed at the Main form, along with the My Config button, where you can customize the selection of Connectors for your account.
• If the All Users group is not configured with any Connectors, the device’s default set of Connectors is displayed.
• If the device is not configured with any Connectors, the No Connectors are configured message is displayed on the Main Form.
• If the OU/Department the user belongs to and the All Users group is configured with one or more Connectors, then by default (for the first time), the OU Connectors are displayed along with the My Config button, where you can customize the Connectors for your account.

You can restrict an OU/Department from not being able to customize the Connectors from the All Users group by right-clicking the OU and selecting Restrict All Users. This is useful, when you want to restrict certain departments from customizing the generally available Connectors from the All Users group.

Role based configuration restrictions

• Renaming an OU is not allowed.
• An OU can be removed from the list by right-clicking the OU and selecting the Remove Organization menu item.
• The Settings and Scanner tabs are hidden when configuring this feature as they only apply to a Device/Device Group.

Device/Role based configuration chart

Device	OU/Department	All Users	Connectors displayed on Main Form
Device A	None (no Active Connector profiles).	None (no Active Connector profiles).	Device Connectors.
Device A	One or more Active Connectors.	None (no Active Connector profiles).	Connectors in OU (default). Personalization is not available.
Device A	One or more Active Connectors.	One or more Active Connectors.	Connectors in OU (default). Personalization available via My Config button (Personalization button on the Main form, through which you can personalize your choice of Connectors at run time.
Device A	One or more Active Connectors. Restrict All Users (menu item, if checked, restricts the OU/Department from using the Connectors from the All Users group, that is, Personalization is restricted).	One or more Active Connectors.	Connectors in OU (default). Personalization is not available.
Device A	None (no Active Connector profiles).	One or more Active Connectors.	Connectors in All Users(default). Personalization is available via My Config button (Personalization button on the Main form, through which you can personalize your choice of Connectors at run time).

 

Profiles configured for device	Profiles configured for OU*	Profiles configured for AD*	Result (which connector profile assignment is used?)**
No	No	No	No profile buttons
No	No	Yes	AD
No	Yes	No	OU
No	Yes	Yes	OU + AD
Yes	No	No	Device
Yes	No	Yes	Device + AD
Yes	Yes	No	OU
Yes	Yes	Yes	OU + AD

 

* SessionLogon must be configured, SessionLogon must be enabled for the device, User Configuration must be enabled for the device in order to use this

** We consider that the user is a member of a specified OU or AD group

Personalization feature

With this feature you can configure Connectors, make them available for any user. This gives the user the ability to maintain the user's own personal set of Connector profiles based on the user's login information.

You can personalize the set of Connectors only when Session Logon along with the User Configuration options are enabled and if at least one or more Connectors are activated in the All Users group.

Note: 

If there is only one active profile in the All Users group, the My Config button is still visible, even though you cannot access My Config at runtime.

When you log in for the first time, you are presented with Connectors selected for this department, along with the My Config button. You can click the My Config button to further select any generally available Connectors other than the departmental Connectors. Once you select the desired Connectors and click OK, the Main form is reflected with the changes immediately. At least one Connector profile must be selected for personalization

Note: 

When the user first logs in Departmental Connectors, they always supersede Connectors listed in the All Users group. In other words, Connectors selected in the Department the user belongs to are displayed on the Main form and the user can customize Connectors by using My Config, where they are presented with both the Departmental and Connectors from the All Users group.

Personalization restrictions

• If the same Connector profile is selected in both the Department and the All Users group, only one entry or instance of this profile is visible in the list presented in the My Config page (at the Client).
• If the Department does not have any Connectors selected, Connectors from the All Users group are displayed by default on the Main Form, along with the personalization button (My Config).

From the main form you can continue with your activity and or log off at any time. The next time you log in, the Main form is presented with all the buttons configured in the previous login. You can choose to reselect any of the available Connectors via the My Config button.

If at any point of time you want to remove/modify a generally available Connector profile (from the All Users group), it is reflected immediately the next time you log into the system. In case of an unselected or deleted Connector profile, the profile is removed from your personal set of Connectors.