What's new

Data retention periods for many Analytics reports have changed. Data older than the new retention periods will be removed on June 14.

Note: The same retention periods will be applied to data accessed through the API and to Reports for Microsoft Excel in a future release.

The minimum password length has increased from 8 to 15 characters. Existing users are not required to update their passwords immediately; the new requirement applies the next time they change their password.

For API integrations that set passwords programmatically, passwords shorter than 15 characters are currently accepted. In a later phase, the API will reject attempts to set passwords that do not meet the minimum length requirement. Existing users and integrations using shorter passwords will still be able to sign in without interruption.

Inactive user accounts are now paused automatically. Users who have not signed in for three months are automatically paused, with advance email notification sent two weeks before. Customer and partner administrators can resume these users in Admin Center. Users with single sign-on or two-factor authentication are excluded from this process. This feature helps ensure that unused credentials do not remain active, while still allowing administrators to quickly restore access when needed.

When defining approval hierarchies, you can now configure monetary limit checks to evaluate the absolute value of document amounts. When enabled, the system ignores whether an amount is positive or negative and validates the amount itself against the defined limits. This ensures that negative amounts, such as those on credit notes, are also checked against approval limits. Enable the Check monetary limits using absolute values setting to utilize this feature.

Several reports now include file name and document external ID information, providing better traceability between documents in AP Essentials and external systems.

File name information is available for existing and new documents. Document external ID information is available only for new documents that enter the system after this release.

You can now filter synchronized purchase orders by creation date in the Coupa AP integration using the PO date filtering setting. Restricting synchronization to a relevant date range improves search efficiency and reduces unnecessary requests to Coupa.

Custom XSLT transformations in the Coupa AP integration can now access purchase order data retrieved from Coupa through the new PurchaseOrders parameter, and can also return custom validation errors to AP Essentials using the new processing-error element.

AP Essentials Connect has been updated to version 2026.2.1.8224.