Welcome > Document capture > Importing files

Importing files

Selecting File Import enables you to import image and PDF files instead of scanning physical documents.

Note The following settings from the Scan Profile are used for file import:

  • Color

  • Image enhancement settings - eVRS string

Importing graphics files

Supported image file formats include:

  • tiff, tif

  • bmp

  • png

  • gif

  • jpeg (jpg)

  1. In the toolbar, select View or Change Scan Settings

    The View or Change Scan Settings window opens.

  2. In the Scan Settings tab, in the Select a Scanner list, select File Import.
  3. Verify the remaining settings on each available tab.
  4. Click OK.
  5. In the toolbar, click Scan All Sheets.
  6. Select one or more image files to import.

    TotalAgility imports the files into the workflow in alphabetical order. Unless you enable document separation, multiple files are imported into a single document.

After the documents are scanned, they appear as thumbnails in the Multi-Document Thumbnail Viewer.

Importing PDF files

You can also import PDF files. Within the application, the PDF files are read-only and cannot be modified or marked up with sticky notes. Imported PDF files are sent intact from the application to the rest of the workflow.

Unlike image files, TotalAgility creates a single document for each imported PDF file.

You must have the Adobe PDF Reader or a compatible plugin installed for your browser to view imported PDF files. Adobe Reader displays PDF documents in the Image Viewer. Imported PDF files do not appear in the Multi-Document Thumbnail Viewer. Because the files are read-only, you cannot save any annotations or edits you make in Adobe Reader.

Process PDF files later in the workflow, after the job has been created and the PDF file is saved as a tiff file. Then you can add sticky notes to the resulting tiff images.

  1. In the toolbar, select View or Change Scan Settings

    The View or Change Scan Settings window is displayed.

  2. In the Scan Settings tab, in the Select a Scanner list, select File Import.
  3. Click OK.
  4. In the toolbar, click Scan All Sheets.

    A standard Windows explorer window opens.

  5. Select one or more PDF files for import.

    The files are imported into the workflow. Multiple files are imported in alphabetical order.

After the PDF files are have been imported, they will appear in the Navigator Panel, but will not appear as thumbnails in the Multi-Document Thumbnail Viewer.