Adding Information to a PDF

You can add document information to a PDF file such as title, subject, author of a document and some keywords that describe its contents. This information is useful for finding documents. For example, if you are searching for documents written by the same author, or created on the same subject. The Document Settings dialog box serves for adding information. You can access this dialog box either from Create Assistant or the Power PDF Properties dialog box.

 

To add information to a PDF from Create Assistant

  1. Open Create Assistant, select a profile and click Profiles to display the PDF Create Profiles dialog box.

  2. Enable the Document Settings checkbox and click Edit. The Document Settings dialog box appears.

  3. Click the Document Information tab.

  4. Ensure the Do not add document information check box is cleared, so the editing is enabled in the fields below.

  5. Enter the information you want to add in the Title, Author, Subject and Keywords boxes.
    For example: Enter quarterly report, 2008 Q2 in the Keywords box.
    Place commas between keywords.

  6. Optionally, add your own metadata fields in the Custom section. See Custom Defined Fields for details.

  7. Click OK in the dialog boxes to close them.

To add information to a PDF using the PDF printer

  1. Click Properties in a Print dialog box when Power PDF is selected as printer to display the Power PDF Properties dialog box.

  2. On the PDF Settings tab, select a profile in the Default Settings list, then click Edit.
    The PDF Settings dialog box appears.

  3. Enable the Document Settings checkbox and click Edit.
    The Document Settings dialog box appears.

  4. Proceed from step 4 in the "To add information to a PDF from Create Assistant" task above.

Tips

You can also specify custom fields for PDF information.

 

An alternative is to select Embed document information in the Application settings section of the Word Options, Excel Options, and PowerPoint Options dialog boxes. That transfers the document information – already stored in the source document – to the PDF output. Any data category not supported by the PDF Document Information structure is considered a custom field. Data transferred in this way override any data entered in the Document Settings dialog box.