The Export to PROCESS DIRECTOR for Accounts Payable activity exports documents—primarily invoices—including images, fields and statistics, to PROCESS DIRECTOR (previously called INVOICE COCKPIT) in the context of an integration with INVOICES. SAP mapping is used.
Processing statistics can also be exported. There the statistics are saved in the Business Warehouse, where Performance Analytics makes them available for generating OCR reports. The available settings are listed here.
To be processed correctly, the root document must meet the following criteria:
There must be one document per root document, or at least all document data is expected to be directly in the root document (fields/medium).
Positional data must be in an "itemdata" table.
All XBOUND fields are expected as strings.
Field names are case insensitive.
The format of the string values depends on the types in the RFC submit function:
For amounts, the string must contain digits and one period (.) as a decimal separator.
For dates, the string must have the format YYYYMMDD (Y – year, M – month, D – day).
For more details regarding numeric values, see the definition of the Accounts Payable function COCKPIT / RFC_DATA_SUBMIT.
The following data is transferred to SAP:
Document data (fields/tables) (from INVOICES).
Document image.
Attachments (if configured)
Identifier of the XBOUND document in these RFC fields: I_EXTERNAL_GUID and I_STR_CHECK.SRCGUID.
Archiving information:
I_STR_HEADER.EC_ARC_ID – from an XBOUND field or the setting.
I_STR_HEADER.EC_ARC_OBJ – from an XBOUND field or the setting.
Processing metadata per scanning,* interpretation, verification, and export processing step
Start and end time
Windows user
Computer name
Basic document data after each scanning, interpretation, verification, and export processing step
Extraction profile (for example the invoice profile from ReadSoft INVOICES)
Supplier
Buyer
Corporate Group (INVOICES)
Invoice data (invoice number, invoice date, total amount, etc.) and positional data after each interpretation, verification, and export processing step
field name
field value
line number (only for positional data)
* In order to export the metadata for scanning, the following fields must exist in the document:
Begin, End – Timestamp for the beginning/end of scanning, in UTC, with this format: yyyyMMddHHmmss. Example: 20140211101817
Machine – The scanning computer
User – The scan user
These fields are provided by XBOUND Scan Client, for example. If the fields are not found in the document or have the wrong format, empty values are transferred to SAP in place of scan statistics.
Collection of statistical data must be enabled in XBOUND. (For instructions, see "Collecting statistical data" in XBOUND Help.) Select both and .
Note: Unless statistics are also required on the XBOUND side, they do not need to be saved to the XBOUND statistics database. In that case, there is no need to select the option.
The related settings (, , and ) must be configured.
The settings corresponding to those settings must also be configured in PROCESS DIRECTOR.
In the target system, Business Warehouse and Performance Analytics must be installed and configured to work with PROCESS DIRECTOR.
Statistics can be exported only if the documents have the document type "Invoice" at the time of processing.
After transfer to SAP, the RFC call returns messages that are logged as information. The SAP document number (DOCNO) is returned and stored in the XBOUND field "_ix_EXPORT_SAP_DOCNO". The GUID assigned to the document by SAP is stored in the XBOUND field "_ix_EXPORT_SAP_GUID". These can be used to find the document in SAP.
Troubleshooting export to PROCESS DIRECTOR Accounts Payable
Exporting documents to PROCESS DIRECTOR
ReadSoft Capture Framework activities: Overview
XBOUND activities: Overview (XBOUND Help topic)