Active validation (Invoice Manager)

Active validation is a setting that enhances field validation. It is available in the Table validation settings of the Field profile dialog, when you specify a validation table for invoices.

If there is an extraction error, and Active validation is selected, the system finds the closest match in the specified validation table, based on the characters it could identify. That item is then applied to the field, and the extraction error is removed automatically.

Example:

The table contains a list of car manufacturers, and the field extraction result is Vo*vo. The system finds Volvo in the table and applies it to the field.
 

If there is no extraction error, but the extraction result is not found in the table, the system finds the best match in the invoice-related table and, if it is similar enough, applies it to the field.

Example:

The result of the field extraction is Volmo. The system again finds Volvo in the table and applies it to the field.
 

If both of these scenarios occur, DOCUMENTS automatically makes corrections based on the table.

Example:

The result of the field extraction is Vo*mo. The system still finds Volvo in the table and applies it to the field.

Note

If active validation is selected:

• The system does not try to compress extra spaces in the extracted data.

• The extraction of characters is not case sensitive.

• Active validation is applied directly after a field is extracted, and only to fields that have a fixed position and that are learned.

Related topic

Field profiles for invoices: Overview

Validating field values using a connection table: Overview