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Invoice modules

Invoice definition statuses

Note that there are also other types of statuses. (More info.)

Each invoice definition has one of these configuration statuses:

Learned	A complete invoice definition. All required identifier definitions and field definitions have Learned status. The supplier is defined. Assigned by the Invoice Verify and Invoice Optimize modules.
Known	An invoice definition where the required identifier definitions are Learned, but one or more field definitions are Not Learned. The supplier may, or may not, be defined. Assigned by the Invoice Verify and Invoice Optimize modules.
Unknown	An invoice definition with one or more required identifier definitions that are Not Learned.
Error or blank (no status)	This is not an official status. If you see an invoice definition with Error status or no status at all, it means that the invoice definition is corrupt. Delete such definitions. Invoices connected to a corrupt invoice definition can become stuck in the system or appear to be going in circles. However, when you delete that definition, associated invoices are given the document statusExtract, which puts them back on their normal track in the system.

The configuration status of an invoice definition is assigned and changed by the program, not directly by you.

To check the configuration status of an invoice definition:

Using the Invoice Manager module, click List invoice definitions on the invoice profile toolbar, or right-click the invoice profile and select Invoice definitions.