DOCUMENTS: Overview
DOCUMENTS automates the extracting, sorting, and indexing of documents. These documents can be in digital format or paper-based. DOCUMENTS is a key component for achieving automated document processing at your company. You can use DOCUMENTS to extract the information on the documents that arrive at your company and pass the data to your other systems. You can also electronically archive the images of the documents in your image archiving system.
DOCUMENTS analyzes each incoming document and determines what type of document (such as an invoice or an order form) it is. Then the system classifies the document automatically and groups it with other similar documents; for example, all documents belonging to a certain case are grouped together. After the documents are classified, key information (such as account numbers, names, and addresses) is extracted from the documents. Once this information is checked and validated according to your requirements, the extracted data and the documents are ready to enter your business system. All key information is available in digital format and easy for you to find.
Many documents are extracted automatically without any manual data entry at all. Other documents need some manual corrections or confirmation, but often DOCUMENTS does most of the work.
A few of the advantages
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Automatic data extraction replaces the extensive work needed to manually register information. Whether your documents are digital or in paper format, DOCUMENTS handles them all.
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Data capture is transformed into a speedier, more accurate process that is cost-efficient.
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The system’s flexibility makes it suitable for a wide range of production environments.
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Necessary corrections are made in an efficient, user-friendly environment where the document being edited is shown directly on the screen.
DOCUMENTS is highly flexible, and this flexibility makes it suitable for a wide range of production environments, from small single-user systems to large, multi-tasking, multi-user environments that process thousands of documents per hour.
Special flow for invoices
DOCUMENTS has a special flow for invoices that is tailored to thise type of document. There are also several modules tailored to the invoice flow.
The invoice flow interprets and verifies information from the invoices you receive from suppliers. Via integration with your financial system, the invoice can be supplemented with different types of information, regarding, for example, suppliers and coding. Unknown invoices can also be identified using a supplier registry. The invoice flow also incorporates an adaptive learning technique to identify invoices so that it can recognize new and old suppliers.
Modular approach
DOCUMENTS contains two main modules: Administration and Production. The Administration module is where the document-processing solutions are set up. The Production module is where the documents are processed. This can include scanning, inspecting, and verifying the documents.
There are also several modules tailored to the invoice flow.
