Country profiles

Invoices look different and are handled differently in different parts of the world. Capture rates are greatly improved by correct use of country profiles. A country profile is like a package of ReadSoft's extensive knowledge and experience of what invoices are like in a specific country or region.

By using country profiles, you are actually specializing your INVOICES setup to capture data just the way it is presented in your part of the world.

The country profile is also at work during the interpretation process, when fields are captured on invoices. Interpret reads the settings and maps the field profiles to the correct field type. Use of business logic triggers specialized (region-specific) behavior in the program to your advantage.

How it works

When you create a new invoice profile, you select a country and a type of invoice profile. Doing so applies a suitable settings to your new invoice profile, and number of field profiles are included by default.

All the settings for each field profile (field type, format, titles, options, etc.) are already specified. Of course you can change these if desired.

Adding additional field profiles to the invoice profile

If you add an additional field profile, you can select one of the field types in the Field profile dialog: General settings. (The available ones are defined in the Field types dialog.) If you choose one of these, you get the business logic of the field but no other properties or settings.

Note: You must select the field type (regular, date or amount) and specify the field format, among other things, as these are not included in a new field profile.

Warning
There is nothing to prevent you from making contradictory settings, such as selecting Amount as the type for an InvoiceDate field.

Available country profiles

The following country profiles are available. Note that a "country" can include two or more countries that share the same language, regulations and requirements.

Other country profiles may be made available after this writing. Please contact your ReadSoft representative for more information.

Australia (AUS)
Belgium (BEL)
Canada (CAN)
Czech Republic (CZE)
Chile (CHL)
Denmark (DNK)
Finland (FIN)
France (FRA)
Germany (DEU)
Great Britain (GBR)
Italy (ITA)

Mexico (MEX)
Netherlands (NLD)
New Zealand (NZL)
Norway (NOR)
Poland (POL)
Portugal (PRT)
Spain (ESP)
Sweden (SWE)
Switzerland (CHE)
USA (USA)
Other*

* "Other" contains fields that are used in many countries. Examples: invoice number, invoice data, total amount.

Predefined (system) field types available in country profiles

There are many field types available, depending on which country profile you use. View those available to you in the Field types dialog. See also Predefined field types available in INVOICES country profiles.

Files included in a country profile

Each country profile contains:

At least one (usually two more) EHIX files containing invoice profiles that include the commonly used fields used in the country. Note: EHI files from older versions of INVOICES do not work with this version of INVOICES. Only EHIX files work.

An Eiglobalextra.ini file that tells INVOICES how to apply business logic when capturing the data on invoices. You can change the settings in this file to adjust how data is captured.
A Configuration.ini file that controls how the invoice profiles are used.

Some country profiles also contain: