PROCESSIT 7.3 R3

Manual Matching

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Manual MatchingMatching invoice dataPO notification receiverMatching invoice lines procedureIntelligent matchingMaximum Amount for non-PO linesReceipt of goods

Manual Matching

Matching invoice data

You can match invoices to purchase orders and/or receipts using the Manual Match window.

Manual matching to purchase orders and/or receipts is necessary if a PO invoice is only partially matched during automatic matching or if a GE invoice should be matched to a purchase order. Matching an invoice to a purchase order is done in the Manual Match window which is accessed from the Task details window.

You can configure an Additional Approval check for 2-way PO invoices prior to invoice import.

PO notification receiver

Manual match tasks are routed to the configured PO Match user. PO Match users are defined per organization (operating units). You may configure one user to perform all manual matching within the organization or you can use a sql statement to determine the user per invoice.

Matching invoice lines procedure

Invoice lines can be matched to one or more purchase order lines.

  1. Select the appropriate Match Option - either Purchase Orders or Receipts.
  2. Select an invoice line
  3. Find the correct Purchase order or Receipt
  4. Select a Purchase order line, shipment and distribution number or a Receipt number.
  5. Correct the Quantity and Price on the purchase order or receipt if required. The fields automatically calculate data based on your input.
  6. Click Match lines icon
  7. Repeat for required lines
  8. Click Save data to update
  9. Check the Match result segment and undo any errors
  10. Check that the matched amount indicator is a green checkmark
  11. Click Use match result
  12. Return to the Task details to see updated account information
  13. Click Submit to import the matched invoice to Oracle E-Business Suite

An invoice line may be matched to a purchase order line with multiple shipment lines and/or distribution lines. The initial invoice line is then substituted by multiple lines according to the matching performed.

Intelligent matching

Based on alternative accepted invoice item description and item numbers, item aliases can be created to improve the automatic match process. See Match Item Mapping.

PO invoices may include GE lines which do not have to be matched. These lines are handled by standard account coding.

Maximum Amount for non-PO lines

You can setup a control mechanism to ensure a maximum amount check of the non-PO lines added or edited during PO invoice workflows. The check is enabled by the configuration parameter Enable Maximum Amount On The NO-PO Lines.

The maximum amount is determined the configuration parameter Maximum Amount On The NO-PO Lines where a maximum amount can be supplied on site, org and/or user level. The maximum amount is the maximum amount for the combined amount for all non-po lines. Regardless if there is one or more non-PO lines, the sum of these non-PO line amounts should be less or equal to the maximum amount.

This maximum amount check for non-PO lines is only performed during manual matching.

If a value higher than the maximum amount is supplied, you receive a warning that Maximum amount of the non-PO lines reached, please adjust when attempting to save the match result.

Receipt of goods

Users can send notifications to a goods receiver to ensure goods have been received before completing matching to receipt workflows. This feature is enabled by the configuration parameter Enable return to automatch action in task detail.