Advanced Auditor

The Advanced Edition of the PROCESSIT Auditor add-on module for auditing includes and gain an overview of the roles involved in an invoice workflow.

PROCESSIT Auditor Advanced Edition is designed to facilitate the audit process by providing a view of invoice activities that occur throughout the processing life cycle, and insights into non-standard business activities that may signal potentially fraudulent behavior.

Enabling Advanced Edition

Auditor Advanced Edition is an add-on module that is installed separately. When the module is installed, you can enable it by setting the configuration parameter Auditor advanced to Yes on Site level.

Segregation of Duties

The Segregation of Duties tab include an invoice list overview with search criteria. For each invoice, you can access a roles table showing the role codes involved in the invoice process.

• AP invoice ID - Invoice ID from Accounts Payable.
• Possible conflict - Indicates if there is a possible role conflict.
• Type - Invoice type.
• Invoice date - Invoice date from captured invoice.
• Creation date - Date for invoice creation in the system.
• Received date - Date the invoice was received.
• GL date - General Ledger accounting date for the invoice.

Possible conflicts

The Possible Conflicts column indicates whether the invoice role distribution follows the standards for invoice processing. If there is a possible violation of duty-segregation, a Y indicates the invoice requires attention. This means that the same user has performed more than one role during the invoice process.

Before any values are shown in the Possible conflicts column, you must click Run analyzer. When you have analyzed the invoice, this informaiton is available when clicking a possible conflict indicator:

• Role name - Role name for the performed operation.
• User name - User name for the person performing the role operation.
• Full name - Full name associated with the user name.

Searching for Invoices

• Operating unit - Specify an organization as search criteria.
• Invoice - Supply a specific invoice number as search criteria.
• Last x invoices - Find the given number of invoices most recent processed by the system.
• Date from - Date to - Specify a time period for completed invoice workflows as search criteria.

The search criteria Last x invoices cannot be combined with the search criteria Operating unit. The last x invoices always show the last invoices handled by the system, disregarding organization.

Detection Reports

The Detection Reports tab lets you create and manage fraud detection reports to investigate invoice workflow and statisitcal patterns that might inidcate possible fraud risk. The reports include graphs to aid in interpreting results and provide additional reference data to assist you in identifying patterns which might require further investigation.

Buttons

BackReturns you to the Console Worklist

ReportExport and download a detailed .xls log report of the invoices currently present in the Segregation of Duties table.

Run analyzerLaunches a table showing the role operations performed during the invoice workflow.