PROCESSIT 7.4 R1
For Oracle Fusion Middleware 11g

Duplicate Invoice Number Configuration

©2025 Copyright ReadSoft AG (publ). All rights reserved. The contents of this document are subject to change without notice. ReadSoft is a registered trademark of ReadSoft AB. Other product and company names herein may be the trademarks or registered trademarks of their respective owners.
Questions or comments about this document may be emailed to documentation@readsoft.com.

ReadSoft AB (Head office) | Södra Kyrkogatan 4 | SE-252 23 Helsingborg | Sweden | Phone: +46 42 490 21 00 | Fax: +46 42 490 21 20
ReadSoft AG | Falkstrasse 5 | 60487 Frankfurt | Germany | Phone: +49 69 1539402-0 | Fax: +49 69 1539402-13
info@readsoft.com | www.readsoft.com

Duplicate Invoice Number ConfigurationDuplicate Invoice Number process purposeDuplicate Invoice Number HandlingDuplicate Invoice Number Configuration

Duplicate Invoice Number Configuration

Duplicate Invoice Number process purpose

PROCESSIT can be configured to handle invoices with duplicate invoice numbers automatically. If this process is not enabled, an invoice with a duplicate invoice number is sent to a super user who can modify the invoice. If the process is enabled, the following procedure is carried out during invoice validation.

Duplicate Invoice Number Handling

If the invoice date, amount, supplier site and/or currency does not match between the two invoices with duplicated invoice number, then the invoice number for the invoice currently being validated is updated with the current year as suffix. For instance, invoice ABC_123 will be renumbered to ABC_123_<YEAR>.

The year suffix means that only one duplicate invoice number pr. year will receive a new invoice number. Further duplicate invoice numbers will be rejected.

If the invoice date, amount, supplier site and currency matches perfectly. between the two invoices with duplicated invoice number, then the invoice currently being validated is automatically rejected. The invoice workflow is stopped and the status is set to rejected.

PROCESSIT Auditor tracks the invoice number change or the rejection and reason in the audit trail.

The standard validation for duplicate invoice numbers is still performed if the duplicate invoice number check is enabled, but since the standard validation is performed after the configurable check, there should be no duplicate invoice numbers for the defined organizations, suppliers and supplier sites.

Duplicate Invoice Number Configuration

The duplicate invoice number handling is configured in the Configuration Manager in the Duplicated Invoice Number Check configuration category.

You can enable the Duplicate Invoice Number Handling on Organisation level, Supplier level or Supplier Site level. Rules created on the Supplier Site level overrides the Supplier Level, which again overrides the Organization level.

To create a rule for Duplicate Invoice Numbers:

  1. Navigate to the Duplicated Invoice Number Check configuration category.
  2. Click Add in the table menu.
  3. Select an Organization.
  4. Optionally, select a Supplier.
  5. Optionally, select a Supplier Site.
  6. Check the check-boxes in the column Enabled for the rules you want to enable.
  7. Click Save