User Defined Rejection Codes
User Defined Rejection Codes
User defined rejection codes and messages are used in the final reject dialog for sending information about rejected invoices to the supplier. Each rejection code consists of an up to 5 characters rejection code and an up to 2000 character message.
It is suggested to use a minimum of two characters from the rejection code as a department identifier, followed by a 3 character rejection code, for example VB001.
The rejection codes are defined in the Configuration Manager, and are available to any superuser working in the Modify Invoice window. When selecting STOP_PROCESSING, you can select and add a user-defined rejection code in the rejection message pop-up. Custom text can be added to the message. The message is sent to the added supplier email as the reject reason.
Rejection codes are defined on site level and are therefore available system wide for all organizations.
Defining a rejection code and message
- Open Configuration Manager and select the User Defined Rejection Messages category.
- Click Add.
- Supply a User Code definition for the message in the table row.
- Supply a User Message in the table row.
- Click Done.
- Click Save to save all changes.
Editing and deleting message codes
To edit or delete a message code, select the message in the table and click Edit to edit or Delete to delete.