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Home > The Text Editor > Proofreading and verifying text > Proofreading

Proofreading

After a page is recognized, the recognition results appear in the Text Editor. Proofreading starts automatically if that was requested in the Proofing panel of the Options dialog box. You can start proofing manually any time the program is not busy. The Proofreader will stop on suspected words marked with colors. Marked words are the ones that will be offered for inspection during proofing. Color markers are removed from words in the Text Editor as they are proofread.

Markers

Marking is done with red wavy underlines and dark yellow highlights. Red wavy underlines indicate both non-dictionary words and suspect words. Dark yellow highlights indicate suspect characters.

Non-dictionary words: These are words that were recognized confidently, but are not found in any active dictionary: standard, user or professional. These appear only in languages with dictionary support. To see which languages have built-in dictionaries, click here.

This is an example for a non-dictionary word:

Non-dictionary words will be marked if the Mark all non-dictionary words option on the Proofing panel was enabled. Words are likely to be marked, even if the recognition engine produced the result with high confidence. This marking will also appear on text entered or pasted into the Text Editor after recognition. If this option is turned off, proofing will stop only on suspect words, marked with red underlines and possibly dark yellow highlights.

Words with suspect characters: These are words with unrecognized characters or dictionary-approved words containing one or more characters recognized with lower confidence.

This is an example for a suspect character:

Unrecognizable characters are represented by a red reject character. (A tilde ~ is the default reject character — define a different character in the OCR panel of the Options dialog box.)

Suspect words: These are likely to be non-dictionary words with one or more suspect characters, but may also be suspect for other reasons. Non-dictionary words recognized with high confidence by all recognition engines or appearing repeatedly in a document may not be marked red.

This is an example for a suspect word:

You can choose to show or hide the markers in the Text Editor panel of the Options dialog box. Whenever you start proofing or choose Find Next Suspect the markers are turned back on. The markers are not exported with the text, but they are saved to the OmniPage Document (even when hidden).

To proofread OCR results and correct errors:

  1. Click the Proofread OCR button in the Standard toolbar, or choose Proofread OCR in the Tools menu.

    Proofing starts from the current page, but skips text already proofed. If a suspected error is detected, the OCR Proofreader dialog box colors the suspect word in its context, and provides a picture of how it originally looked in the image.

  2. Click Ignore or Ignore All to move to the next suspect word if the recognized word is correct.

  3. Click Add to add a correct word to the current user dictionary and move to the next suspect word.

  4. If the recognized word is not correct, modify the word in the Edit panel, or select a dictionary suggestion. Use the Character Map at the bottom of the OCR Proofreader dialog box to insert accented or special characters in the Edit panel.

  5. Click Change or Change All to implement the change and move to the next suspect word. Click Add to add the changed word to the current user dictionary and move to the next suspect word.

  6. As an alternative to selecting a suggestion, hold down the Ctrl key and type in the suggestion number. This immediately places the suggestion without needing a separate click on Change or Change All, and moves you to the next suspected word.

  7. Optionally, click More >> or resize the Proofing panel to display a thumbnail of the currently proofread page where you can see two numbers below the thumbnail. For example: 3 of 7. This means there are 7 problem words on the page, and the proofreader is currently checking the third one. Continue proofreading.

  8. Click Close to stop proofreading.

You can switch to the Text Editor during proofing to make corrections there. Use the Resume button to restart proofing.

Click Page Ready to skip to the next page and Document Ready or Close to stop proofreading before the end of the document is reached.

If you have manually entered or pasted text after proofing, choose Recheck Current Page in the Tools menu to proof a page which has been already proofed after recognition.

If a word is hyphenated at the end of a line, the proofreader will try to join the two parts. If the word remains suspect, the image viewer will show two panes, so you can see both parts of the word. The verifier will stitch the two image parts together so you see the whole word.