PaperPort 14 includes a number of key features.
PDF files can be opened quickly and displayed in PDF Viewer Plus, a Kofax PDF handling application that is fully compatible with all leading PDF creation products. PDF Viewer Plus opens files faster than the general-purpose ImageViewer, reducing memory requirements and permitting smaller file sizes. The viewer optimizes the rendering resolution for each element on the page yielding a cleaner display and optimum print resolution.
PDF Viewer Plus provides annotations and dynamic or transparent stamps. Images within a PDF document processed by PDF Viewer Plus can be sent to the ImageViewer to be enhanced using SET tools, with the modified image returned to the PDF.
Fill and e-mail PDF forms and create new ones, either from scratch or using FormTyper in PDF Viewer Plus to instantly make any static form fillable. It uses Logical Form Recognition technology to detect the form elements and also allows their properties to be managed efficiently.
Searchable PDF files are available through Scanning Profiles, through a right-click Save As operation on the PaperPort Desktop, or directly in PDF Viewer Plus. This makes the content of your scanned paper documents or image files accessible to search engines such as Windows Desktop Search or Google.
PaperPort is easy to use because all the program features are presented on a set of tabbed ribbon style toolbars with controls placed in functional groups. The Scan Now button lets you scan with one click without having to change to the scanner settings view. A customizable Quick Access Toolbar appears above the ribbon toolbars so you can put your most frequently used features in one easy-to-find place.
Language settings can be applied to Optical Character Recognition to provide greater accuracy in all supported languages.
The Send To Bar options for text applications include a PaperPort OCR option for digital camera correction. It is possible to take a picture of a document and accurately convert it into a text document with this feature. This is done by applying special 3D-deskewing algorithms that flatten page images and correct distortions to increase the accuracy of the resulting text document.
Sometimes PDF files may become corrupted so that they can no longer be opened. In these cases PaperPort may not be able to generate a desktop thumbnail and this may prevent PaperPort from launching properly. A utility program CheckPPFolders.exe is supplied in the PaperPort program folder, along with a short help file. Run this program to identify and remove any corrupt files so that PaperPort will work properly.
The program offers series of illustrated ’mini-guides’ showing typical tasks and processes, providing quick access to program areas and relevant Help topics. The How-to-Guides can be switched on in the Help ribbon.
The following key features are available only in PaperPort Professional:
Automatically create multiple folders by importing a list of folder names from a text file. This option is available when you right-click on any folder. See About PaperPort folders for the required syntax.
You can create industry-standard text based PDF documents from any application directly with a “right-click” through the Windows or PaperPort Desktops (up to PDF version 1.7), using the PDF Create Assistant or by printing directly from any application with the PDF Create printer driver. Additionally you can create PDF packages, batch create PDF files and much more using the PDF Create Assistant. A table in About creating PDF files summarizes which options and targets are available.
PaperPort Professional is able to communicate with the Microsoft SharePoint Services 2003, SharePoint Portal 2003, SharePoint Services 2007 and 2010 and SharePoint Server 2007 and 2010 document management systems: get files from there, process them as desired, and then save the results by sending the output files back through the Send To Bar. ScanDirect supports scanning to PDF with the results directed to SharePoint.
Four further DM systems are supported via PDF Create 7: Hummingbird Enterprise, Hummingbird DOCSOpen, Interwoven Worksite and LiveLink. When working in Create Assistant, source files (including PDF files) can be opened from the DMS and created PDF files can be saved there. PDF Create is integrated into two of these systems (Hummingbird Enterprise and Interwoven Worksite) so that a Kofax PDF menu allows PDF files to be created from files in the DMS or outside it. Using PDF Create as the conduit, PaperPort can interact with these DM Systems. PDF Create 7 does not support SharePoint directly, but created PDF files can be directed to the PaperPort desktop and sent to SharePoint from there.
Note
PaperPort is also supplied in Special Editions to selected scanner manufacturers and other resellers. The feature set in these editions may vary, in line with each vendor’s requirements.