File Menu

The File Menu in Power PDF offers the followings:

Info

Choose Description to see file properties. Click Properties and the drop-down item to make changes.

Choose Security to see the current security permissions. Click Document Protection and the drop-down item to make changes.

New

Choose a source for the new PDF, further options are available on the right. You may select the following sources and options:

• From File: Uses existing files to start your work, you may choose from the following options:

• • Create a PDF from a single file: Creates a new document based on a selected file. Various picture (.bmp, .gif, .jpg, .jpeg, .jpf, .jpx, .jp2, .j2k, .j2c, .pcx, .pcd, .psd, .png, .tga, .tif, .tiff, .wbmp) and document (.pdf, .htm, .html, .shtml, .doc, .docx, .ppt, .pptx, .xls, .xlsx, .rtf, .ps, .eps, .txt, .xps, .msg, .eml) formats are supported.

  • Create PDFs from multiple files: Starts Kofax PDF Create Assistant to convert selected files into separate PDF documents (See PDF_Create_Assistant for details).

  • Combine multiple files into a single PDF: Starts Kofax PDF Create Assistant to convert the selected files consecutively into one PDF file (See PDF_Create_Assistant for details).

  • Overlay multiple files into a single PDF: Starts Kofax PDF Create Assistant to overlay the selected files into a single PDF file. This can be used to combine a watermark, a header, and/or a footer with another document. (See PDF_Create_Assistant for details).

• Blank PDF: Starts a blank, unnamed document with Advanced Editor active. Advanced Editor basically works the same way as Office applications, for details see Advanced_Edit_mode.

• From Clipboard: Inserts the content of the Clipboard into a blank, unnamed PDF document, keeping text formatting, tables, and pictures.

• Create PDF Portfolio: Starts Power PDF preloaded with a page introducing portfolios, and with the PDF Portfolio panel active. A PDF Portfolio may contain multiple files grouped together within a single container PDF file. For details see PDF_Portfolios.

• From Scanner: Uses a scanner to import paper-based documents, you may choose from the following options:

• • Create new PDF from scanner: Invokes the scanner interface, or uses predefined settings and saves the scan job as a new PDF document. For details see Creating_PDF_files_from_a_scanner. If there is no scanner set up yet, then starts Scanner Setup Wizard, which guides the user in the scanner setup process.

  • Append new scan to current file: Invokes the scanner interface, or uses predefined settings and appends the scan job to an existing PDF document. For details see Creating_PDF_files_from_a_scanner. If there is no scanner set up yet, then starts Scanner Setup Wizard, which guides the user in the scanner setup process.

• From Web Page    Converts the specified web page to an unnamed PDF document. See Creating_PDF_from_a_Web_Page for details.

Open

Files can be opened from various locations. Choose one of the following sources, then select one or more files on the right:

• Recent Documents: Lists the documents opened recently.

• Recent Places: Lists folders visited recently.
• Revisions: Lists all revisions of the opened document, saved with the command Save Revision. Saved states are listed on the right, ordered by the time of creation, displaying the date, time, size, status, and the label attached when the revision was saved. The chain of past states breaks if the document is renamed. To have a clean copy of a document with no interim states, save it with a new name. Revision storage can be disabled by an administrator at the time of installation, so saving and opening revisions may not appear at all.
• Revert to last save: Drops all modifications made since the last save.
• DMS connectors: All available Cloud storage sites and DMS connectors (in Power PDF Advanced only) are listed between Revert to last save and Browse. For the list of the supported document management systems see the System Requirements.
• Browse: Starts the Windows Open dialog box to open one or more files.

Click the Pin to list tool on the right of any list item (file or folder) to pin selected files or locations to the top of the list.

PDF files are opened directly, other files are converted to PDF during loading, which may take some time. To add non-PDF files, choose Browse and then All Files under File Type. To see a list of supported file types, open Create Assistant and click on Supported File Types.

When multiple files are loaded, each appears in a separate program window.

You may drag-and-drop one or more of the supported files onto an empty Power PDF window to open. (If you drag-and-drop files onto a Power PDF window with a document already opened, then the files will be used as attachments or stamps.)

Save

Save changes to the currently open PDF file.

Save As

Save changes to the currently open PDF file under a new name. (Pending changes will not be saved into the original document, but only into the document under the new name. To retain changes in both documents, save the source document explicitly before using Save As.)

Files can be opened from various locations. Choose one of the targets on the left, then select one of the following options on the right:

• Computer: List Current Folder and Recent Folders used to choose from, then displays the classic Windows Save as dialog box.
• Save revision: Saves a new revision into the same file. Use Save revision to save the current PDF document and apply a label to it, so you can return to the document in this state, using Open Revision. This feature can be disabled by an administrator at the time of installation, so it may not appear. For more details on revisions see Open / Revisions.
• DMS connectors: All available Cloud storage sites and DMS connectors (in Power PDF Advanced only) are listed between Save revision and Browse For the list of the supported Document management Systems see the System Requirements.
• Browse: Starts the Save As dialog box to specify a location, File name and Save as type.

Print

Starts the Print dialog box with the usual pre-printing choices and special features:

• Name: Click the arrow on the right and select a target for printing. You can print to a physical printer or to a virtual printer. Use File > Options > General > Printer to set the default preference, either access the default printer or the last used printer by default.
• Print Content: Click the arrow on the right and select one of the following content options to print:
• • Document and Comments: Prints everything.
  • Document Content: Prints the document without comments.
  • Form fields only: Prints only forms.
• Imposition: Used to prepare a PDF for submission to a printing house. Starts the Imposition dialog box, where you may change the layout (i.e. size, binding, gutters, marks, printing order) for the content, rebuilding it into a new document. For detailed instructions see Imposition.

Click OK to send your current document to the selected printer.

Export

Power PDF offers a wide range of file types for exporting your current document. Almost all the targets have settings so you can influence the export.

Choose one of the targets on the left, then select on of the options on the right:

• MS Office: Leads to Word (document or form) Excel, PowerPoint or XPS document.
• Image format: Offers TIFF (single or multipage), JPEG, JPEG2000 and PNG.
• Text format: Offers simple text or Unicode text—use the latter for text with less common accented letters or other alphabets.
• PDF format: Offers various PDF types: Searchable PDF, Searchable MRC PDF, MRC PDF, PDF/A, PDF/X, PDF/E and Grayscale PDF. For details on PDF standards see About PDF Versions.
• Wordperfect document: Starts the classic Windows Save As dialog box with .WPD set in file type.

Share

Power PDF offers the following methods for sharing files:

• Fax via e-mail: Starts the Fax dialog box. Provide recipient information and click Send to forward  your current document to a fax machine via e-mail. See Fax via e-mail for details.
• E-mail: Attach your current PDF document (or selected pages from it) to a new message in your default mail application. The file name becomes the subject. Modify that as desired, add recipients and optionally add a message before sending.

Close

This closes the current document; if it has unsaved changes, you are prompted to save them.

Options

Opens a tabbed dialog box with a wide range of preferences for program behavior, for example Comment Preferences, Form Preferences, General Preferences and Security Preferences. For details see Preferences Overview.

Click this icon at the top of the listing to return to the last opened ribbon.

Note

The entry to Advanced Edit Mode is moved to the left of the Edit ribbon. This mode lets you edit the PDF much more freely. An alternative is Convert Assistant, which can be used to convert PDF documents to an editable format, make the changes in the target application, and then create a new PDF file.

Tip

To find tools in the ribbons, see Ribbon Overview.