Adjusting the supplier, supplier number, and description

When you verify or optimize an invoice, the supplier, supplier number, and description are displayed in their respective boxes.

If supplier number and description are not displayed, and you cannot change the supplier, seeother instructions. Otherwise, use one of the procedures below when the supplier is incorrect:

Select the correct supplier from a list that is filtered by buyer

1. In the Verifying dialog, click the Supplier number link. The Suppliers dialog is displayed. It shows only suppliers that have the same corporate group ID as the selected buyer.

2. Select the correct supplier from the list and click OK or press Enter. Or, if necessary, create a variant.

Type the correct supplier in the Supplier box (suppliers are not filtered)

1. In the Verifying dialog, type the correct supplier in the Supplier box.

   As you begin typing, the program displays the first supplier in the supplier registry that matches what you type. (This assumes that Use imported supplier data... is selected in the Master data policy dialog.) Note that the displayed supplier may not have the same corporate group ID as the selected buyer.

2. Press Enter when the correct supplier is displayed.

3. If the buyer and the selected supplier do not have the same corporate group ID, you cannot approve the invoice. In that case you must first select a different buyer or supplier, or create a variant.

Important

If you change the supplier in Invoice Verify, you must select the Reinterpret option in order for the invoice to be reprocessed using the invoice definition of the new supplier.

• If you are using an Invoice Verify job, select that setting in the Control settings.

• If you are using an inbox, select that setting in the Edit inbox folders dialog.

Related topics

How the supplier, supplier number, and description values are used

A supplier is blocked