Invoice preregistration

Preregistration creates a copy of an incoming invoice immediately after initial invoice validation.

• The invoice number for the copy is the original invoice number with the prefix PRE_, following the syntax PRE_ + <Original invoice number>.
• The preregistration-invoice contains a single invoice line, based on the original invoice header information.

The preregistration-invoice copy is then imported to Oracle Account Payables.

Preregistration Types

PROCESSIT provides the ability to set up up different preregistration types via configuration parameters.

There are two types of preregistration:

• GE preregistration runs a validation process after the preregistration-invoice is imported to the ERP.
• AP Preregistration imports the invoice to the ERP without validating it.

When a preregistration-invoice is imported, PROCESSIT optionally applies a posting hold, depending on the chosen preregistration type. Holds must be configured via configuration parameters.

If the creation or validation of a preregistration-invoice fails, a superuser is notified.

Preregistration-invoice Cancellation

Prior to import of the original invoice, the preregistration-invoice is cancelled and all related BPEL workflows are cancelled as well.

If the cancellation process fails, or the invoice cannot be cancelled, a superuser is notified. The workflow process does not continue until further action is taken by the superuser.

Configuration

The following configuration parameters control the behaviour of invoice preregistration.

All the parameters are found in the parameter category Invoice Preregistration in the Parameter Management Area of the Configuration Manager.

Pre registration target of invoice

Enables preregistration for a selected group of invoices, and determines where the preregistration-invoices are imported to:

• No preregistration (NONE): Preregistration is disabled. This is the default value.
• GE → AP (APGE): Preregistration into AP enabled only for GE invoices
• PO → AP (APPO): Preregistration into AP enabled only for PO invoices
• GE & PO → AP (APBOTH): Preregistration into AP enabled
• GE → GL (GLGE): Preregistration into GL enabled only for GE invoices
• PO → GL (GLPO): Preregistration into GL enabled only for PO invoices
• GE & PO → GL (GLBOTH): Preregistration into GL enabled

Pre registration block posting hold

Pre registration block posting hold is applied if preregistration invoice target is AP.

Pre registration allow posting hold

The configuration parameter Pre registration allow posting hold determines if the Pre allow posting hold is applied. Applied if preregistration invoice target is GL.

Item account for preregistration line

The configuration parameter Item account for preregistration line determines the item account code combination applied to the line created on the preregistration-invoice. The supplied value must be a valid GL accounting string, for instance 01-110-7410-0000-000.