› Purchase orders › Confirm a purchase order

Confirm a purchase order

By confirming a purchase order, you can create an order confirmation document. This functionality is available only upon configuration.

  1. In the Worklist, select Purchase orders.
  2. To open the Document detail view, click the purchase order that you want to confirm.
  3. Click PO Confirm.
  4. On the New Order Confirmation page, in the General and Items panes, fill in the required details.
  5. Optional. Click Calculate to automatically calculate the Net amount. This is the sum of the line items' Gross order values.
    The Net amount is automatically calculated when you submit the document.
  6. To send the document to the Accounts Payable department, click Submit.
    The status of the new document is shown as Being delivered until it is submitted to the Accounts Payable department.
After a purchase order is synchronized from SAP to Supplier Portal and confirmed, the following fields are automatically populated in the created order confirmation document.

  • Net price

  • Short text

  • Unit of measurement

  • Manufacturer part number

  • Vendor material number