Clearing invoice configuration data and invoice data

The Clear database dialog in Invoice Manager can be used to delete any of the following Invoice objects:

• Invoice definitions*

• Tables

• User definitions

• Job descriptions

• Suppliers

• Buyers

• Invoice definition statistics

* You can only delete invoice definitions if the database contains no invoices associated with the corresponding invoice profiles.

Note

• Invoice profiles can only be deleted as described here.

• Invoices themselves are deleted using other procedures.

Warning
You cannot restore deleted items. If you are in doubt about what to delete, do not proceed. Or, back up the Invoice configuration data first. You may instead choose to delete individual items. There are instructions for deleting invoice profiles, invoice definitions, job descriptions, and tables.

Instructions

1. Close all modules except Invoice Manager.

2. Using Manager, select Administration > Clear database. The Clear database dialog is displayed.

3. Select the type of object you want to delete from the Objects box.

   Note: You can only delete invoice definitions if the database contains no invoices associated with the corresponding invoice profiles.

4. Settings in the Delete box vary depending on the type object you want to delete:

   • Select All to delete all of the selected objects in the database.

   • To delete all of the selected objects connected to a single invoice profile, select Connected to single invoice profile and select the invoice profile you want from the drop-down list. (You can only do this if if the database contains no invoices associated with the invoice profile.)

5. Click Clear to begin the process.

Related topics

Unlocking invoice configuration data

Invoice configuration data: Overview