The Job description dialog: Output settings

Output directory

Path to output directory

Type the path to the output directory, or click the browse button and navigate to the appropriate folder.

Create subdirectory for each day

Creates a separate subdirectory every day.

Temporarily rename working file

Temporarily changes the name of the working file in the output folder by adding .working to the existing file name. (If a file is called filename.txt, this setting temporarily renames that file to filename.txt.working.) The file name reverts to its original name when transfer is complete. The purpose is so that integrated add-ons only have to work with completed files. This option is disabled by default.

Single output file

Transfers invoice data to a single file.

File name

Type the name of the file you want INVOICES to transfer the data to.

To avoid overwriting existing transfer files, you can use an asterisk as an extension when you indicate the file name (filename.*) in the File name box. When you do this, INVOICES creates a unique extension for each transfer.

The first character in the extension indicates the day of the month (1 to 9 for the first nine days of the month, or A for 10, B for 11, C for 12, etc.), and the second and third characters are a two-digit index (01 to 99) that INVOICES increments automatically.

Append to existing file

Adds new data to the end of an existing transfer file.

Important: Ensure that this setting is selected when running Transfer as a service.

Multiple output files

Transfers invoice data to multiple output files depending on the options selected below.

Note: Multiple output files is selected automatically when you select XML output in the General settings. This ensures that a fixed number of invoices is saved in each XML file. However, you can adjust that fixed number using the Max. invoices in each file setting.

Max. invoices in each file

A new output file is created each time the current output file achieves the number of invoices specified here.

File name creation

Specifies whether to use the GUID or the time when naming the output file.

Extension

Specifies the extension to use when creating the output file. The available formats are:

log
rdy
txt
xml – you probably also need to specify an XML transform in the Output format settings.

Note: If you select XML output in the General settings, the output will be in XML format as described here. There is no need to select XML in this dialog.

If you do not select XML output in the General settings, the output will be in XML format only if you edit the standard transaction description associated with the invoice profile in a way that results in XML. You cannot use the Output format settings XML output transformation and XSL transformation file name to get your desired XML output.

User-defined extensions are also acceptable.