What's new release notes archive

This process was implemented to strengthen access control across the platform; reduce the risk of unauthorized access, especially on shared or unsecured devices; and align with security best practices and compliance requirements.

The ZUGFeRD file upload mechanism represents a significant refinement to the existing ATO attachment method, as it streamlines the supplier submission process, reduces the potential of data entry errors, and ensures buyers receive a legitimate ZUGFeRD file, in keeping with the recognized standard file format.

To support this, enhancements have been made to the "Company details" page in the portal's "Your account" section, and the portal now supports a ZUGFeRD file upload reporting page, detailing the status of files uploaded.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

New users joining e-Invoice Network will only be able to select authenticator app or email verification during the registration process.

Users currently using SMS, Voicemail or the Authy App provided by Twilio will have until the June release to switch to either email verification or authenticator app, as all other authentication methods will be removed at that time.

Should Integrated Suppliers elect to provide ZUGFeRD file as part of their submission, this will be considered the legal registered invoice for tax purposes, and the Tungsten-generated image will be marked "This is not a tax invoice."

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

• Trading Name (Nombre comercial)
• CFDI Use (USO CFDI)
• Receiver Tax Regime (Regimen Fiscal Receptor)

• Only capital letters are allowed.
• Spanish characters, such as Á, É, Í, Ó, Ú, á, é, í, ó, ú, are not allowed.
• Abbreviations are not allowed.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

• Activity Start Date
• Activity End Date
• Media Type

• New document type TD29: Used for reporting omitted or irregular invoices.
• New Italian Tax Regime RF20: For taxpayers subject to the cross-border VAT exemption regime under European Union Directive 2020/285
• Additional energy products

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

• New Customer Connect status: Inactive. This status indicates Customer Connect requests where the buyer accepted the request but the relationship was canceled by the e-Invoice Network support team. Requests with the Inactive status will display on the Supplier Connections page under the existing Declined tab, which was renamed Declined / Inactive.
• New tooltips to clarify the types of supplier relationships shown under each tab.
• New tooltips to clarify the purpose of filter options.

• View Only and Edit rights added to the Supplier Connections page, allowing administration users to restrict user actions on Customer Connect requests. The available edit actions are:
  • Reactivate any canceled supplier relationship
  • Deactivate any Ready to Transact / Live supplier relationship
  • Approve any Customer Connect request
  • Decline any Customer Connect request
  • Manage vendor codes to update the vendor code for any Customer Connect request

• Additional tax registration number: e-Invoice Network portal users can enter a second tax registration number in a new field called Additional tax registration number. The formatting and validations for the new field are the same as the existing Tax registration number field.
• Enhancement to Invoice Status information: Added information to the Invoice Status Service page so that a supplier can clearly identify the invoices rejected by the Malaysian government, along with information on how a supplier can contact the Malaysian government support desk.
• Added support for Refund Notes: Added Refund Note as a new document type option on the Create invoice page. The Refund Note is a new document type in Malaysia and is expected to be issued by a supplier to confirm the refund of a buyer's payment. Note that buyers may need to update their processes to receive and process this new document type.
• Support for Self-Billing documents: As part of the Malaysian mandate there are requirements for businesses to report certain types of invoices that are not required to be registered with the Malaysian government. These are described in the legislation under Self-Billing. The scenario most commonly expected to be covered by this part of the legislation is the requirement for Malaysian buyers to report invoices they have received from international suppliers. To support this process, e-Invoice Network customers can use an Integrated Supplier set up to send invoices to e-Invoice Network to be reported (as Self-Billing invoices) to the Malaysian government.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

• Clearing of invoices for buyers not on e-Invoice Network: Added ability for Web Form suppliers to clear invoices with the Malaysian government for buyers not on our network. To do this:
  • Supplier selects Off-network buyer (MyInvois) - N/A - AAAOffNetMY from the Customer list on the Create invoice screen on the e-Invoice Network portal.
  • Along with adding all invoice-related information, the supplier must add the details of this buyer under the Who you are invoicing section by clicking the Add/Edit Invoice To Details button.
  • After successfully registering the submitted invoice with Malaysian government, e-Invoice Network will create the invoice as the legal PDF.
  • This PDF is available under the Invoice Status Service page on the e-Invoice Network portal for the supplier to download and send to the buyer.
• Portal improvements for Web Form customers:
  • New Payment list to select how funds are transferred from buyer to supplier (such as cash, check, bank transfer, credit card, debit card, e-Wallet/Digital Wallet, or other).
  • Expanded set of portal tooltips.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

• On the portal, company logos were updated and links updated to point to the rebranded corporate website, tungstenautomation.com.
• The footer on the Invoice images (PDF) generated by e-Invoice Network was updated to align with Tungsten Automation branding.
• The footer on the Purchase Order (PDF) images generated by e-Invoice Network was updated to align with Tungsten Automation branding.
• The emails sent out by e-Invoice Network were rebranded to include logo updates and improved links to specific help articles available on the technical support site.
• Consolidated the regionally specific email addresses to contact our Credit Control (AR) teams to AR.TN@tungstenautomation.com.
• Added "Learning Pathways" link to the portal registration page and the portal "Help & Support" menu, allowing suppliers to view the rebranded educational courses offered by Tungsten Automation here: Course Catalog.

For example, if the status is "Delivered", it will refer to Tungsten Network. If the status is provided by the buyer, for example "Approved", "Paid" or "Rejected", the buyer name will be identified.

This reference is to enable suppliers to better route any inquiries they have about status updates provided by their buyers.

• Added additional tabs to the Customer Connect page to clearly separate the status of their relationships with buyers. Suppliers can now see:
  • Connected tab: All relationships Ready to Transact or Live.
  • Pending Requests tab: All relationships in "In Implementation" status, or pending Customer Connect requests.
  • Declined tab (new): All relationships that the supplier has Referred To Buyer (RTB) or Cancelled status, or rejected from the Customer Connect by the buyer.
• Simplified the connection process so a connection request can only be sent to buyers who are active (live) and ready to connect to (i.e., not those in implementation).
• Improved the alerts so that suppliers are informed when they are trying to connect to a buyer they are already connected to.

• Buyers can now filter suppliers per their vendor code under the "Suppliers" menu.
  • Enhanced existing search text box to enable search per vendor in addition to existing search options (AAA number, supplier name, and group name).
  • Allow buyers to export the list of suppliers as displayed on the screen, using the newly added export icon.
• Added Supplier Type and Relationship Status to the supplier's card.
• Added tooltips to better identify when a request is being processed.
• Improved messaging for requests in implementation as well as requests in the following states - Merged, Known, Cancelled, Refer to Buyer (RTB), Hold, Stop, In Sales - to more clearly acknowledge the request and outline the next steps.
• Simplified how the relationships between suppliers and buyers are shown:
  • Updated the Pending tab to Requests Received/Pending and show the suppliers in implementation as well as requests that were received but not acted on.
  • Added a new tab Declined to show the relationships that were declined or canceled.
  • Updated the Connected tab to include all the suppliers that are either Live or in a Ready to Transact (RTT) state.
• "Suppliers" menu to list all the relationships that the buyer has on our network.

• Country (ISO), name, VAT ID, AAA number
• A search box has also been added to search for company specifics.

• Address section on "Company details" page

• Fiscal representative section on "Company details" page

• Ship to/Ship from sections on "Create invoice" page

  What is displayed for each country is as follows:

• For customers in Canada, India, Mexico, United States, and Saudi Arabia, the field is labeled as "State".

• For customers in Poland, the field is labeled as "State/Province".

• For customers in all other countries, the field is labeled as "County".

Tungsten e-Invoice Network can continue to create the legal tax invoice as it does today, but if German suppliers want to send a ZUGFeRD or XRechnung for domestic transactions, e-Invoice Network offers the ability for suppliers to select which document type they want to submit, and to attach this document as an accompanying Alternative Tax Object (ATO) as part of their standard invoice submission.

In such cases, the ATO is considered the legal, registered invoice for tax purposes, and the e-Invoice Network-generated invoice image is marked "This is not a tax invoice." Validations will enforce the necessary attachment format.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

• Suppliers are required to enter applicable tax rates in the respective markets. While the Tungsten e-Invoice Network PDF will continue to be a non-tax image, it will be revised to display this additional tax information.
• For domestic transactions only, suppliers are prompted to attach the pre-cleared legal invoice as an Alternative Tax Object (ATO), in the form of an XML. This ATO will complement the non-tax image and buyer file produced by e-Invoice Network. ATOs are not required for cross-border transactions.
• Refinements made to the portal account registration pages and the company details section of the "Your account" page to display and verify the tax format required in each of these countries.

These enhancements serve to standardize and enrich invoice information received by buyers in these markets, with the aim of expediting invoice processing.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

Ahead of the commencement dates, Tungsten e-Invoice Network can offer two solutions to suppliers:

• The clearance of their invoices with the Malaysian government.
• The delivery of invoices that the supplier has already cleared to e-Invoice Network buyers.

The following describes some of the changes implemented to support both processes:

Clearance: Suppliers who opt to clear the invoices through e-Invoice Network are required to set up Tungsten Automation as their intermediary on the LHDN portal. To simplify the onboarding process for suppliers choosing to use e-Invoice Network for registering their invoices with the Malaysian government:

• Tungsten Automation's intermediary information (TIN, BRN, and Registered Company Name) has been added to the portal.
• A guide on how to set up an intermediary on the LHDN portal is also available on the technical support pages here.

Pre-clearance: Fields have been added to the "Create invoice" page to support the delivery of self-cleared invoices. Suppliers enter the verification information from the Malaysia government required for e-Invoice Network to create the invoice with the correct QR code on their behalf. Fields include:

• The DateTime of validation by the Malaysian government.
• The UUID as a unique identifier for the invoice.
• The LongID as a secondary unique identifier for the invoice.

Accounts: The following changes were made to the "Accounts" page:

• New options were added for suppliers to identify if they are:
  • Clearing with Tungsten e-Invoice Network
  • Processing pre-cleared invoices
  • Not yet required to clear
• The "County" element of the address structure is now available as a selectable list for all suppliers in Malaysia. "County" becomes a mandatory field when a supplier indicates they are subject to the mandate and opting for clearance or pre-clearance, to conform with the data structure required by the Malaysian government.

Additional required fields: The following changes were made to the "Create invoice" page and Supplier Connect portal:

• Added guidance for Malaysian suppliers when entering invoices into the portal and Supplier Connect portal to ensure the data is in the format defined by the Malaysian government:
  • Added "Shipping recipient's TIN" field to the "Ship to" details for the recipient's Tax Identification Number (TIN)
  • Added "Incoterms" and "Reference number of Customs Form" fields to the Invoice Details section
  • Classification details can be added to an invoice line item, for invoices created using PO Convert

Invoice status and Reports: The following changes were made to the "Invoice status" page and reports:

• Malaysian suppliers can see acknowledgment response details (Invoice UUID, Invoice Long ID, and Date and Time of Validation) on the "Invoice status" page as received from the LHDN portal. Where suppliers are not subject to the Malaysian mandate, these values are blank.
• New customer subscription reports are available, which include the DateTime, UUID, and LongID.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

While the Tungsten e-invoice Network portal has supported a solution since the protocol came into force on 1 January 2021, allowing companies to substitute the "GB" tax prefix with "XI" for companies registered in Northern Ireland and subject to the protocol, the latest enhancement to the portal now affords users the flexibility to enter an "XI" VAT prefix for invoices that have a "Ship to" or "Ship from" address subject to the Northern Ireland Protocol, even where the company is registered or domiciled elsewhere.

More details on how Tungsten e-Invoice Network supports the Northern Ireland Protocol is available here.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

Previous Tungsten e-Invoice Network releases provided support for integration, to enable buyers to retrieve invoices from the Romanian government (ANAF) invoicing portal, so that buyers could receive invoices under the mandate.

This release extends the functionality to enable suppliers to use e-Invoice Network’s Integrated Solution service to send invoices to the Romanian government (ANAF) invoicing portal in the required e-Factura format, so that suppliers can process their invoices under the mandate.

Improvements to the retrieval of invoices for buyers include:

• For invoices processed through the Romanian government’s ANAF platform, the "Invoice status" page and "Invoice submitted" report displays the ANAF reference number.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.

For details about country-specific services for invoice processing and archiving, go to the e-Invoice Network portal and select Help & Support > Compliance.