AP Agility Configuration Help
Welcome
Overview
Product documentation
Invoice Processing
Invoice Processing document workflow
AP Agility Workflow
AP Workflow document workflow
Kofax AP Agility Work Queue
Settings menu
Administration
Administration in an Azure environment
Variables
Edit Variable window
Initialize Connection to Invoice Portal window
Organizations
Create New Organization window
Organization: New - Organization tab
Organization: <Name> - Organization tab
Organization - Business Units tab
Business Unit: New or Edit
Role Assignments window
Approval Hierarchy window
Routing Options window
Routing Options window - Vendor Naming Groups tab
Routing Options window - Reason Codes tab
Routing Options window - Vendor Groups tab
Vendor Search window
Email Templates window
Organizations - Field Configuration tab
Organizations - Hold Reasons tab
Hold Reason - Add window
Hold Reason - Edit window
Global Import Files
ERP Connections
Create New ERP Connection
ERP Connections: New, Connection Type: Agnostic
ERP Connections: New, Connection Type: PeopleSoft
ERP Connections: New, Connection Type: Infor Lawson
ERP Connections: New, Connection Type: Microsoft Dynamics AX
ERP Connections: New, Connection Type: S/4HANA Cloud ES
ERP Connections: New, Connection Type: SAP S/4HANA On-Premise
ERP Connections: New, Connection Type: SAP S/4HANA Cloud EX
Invoice Processing
Global Settings
ASE Database Settings
ASE Database Settings - Edit window
Capture Profiles Settings
Capture Profile Settings - Edit window
Capture Profile Settings - Copy From Profile window
Chinese VAT Invoice Settings
Country Settings
Custom Extraction Profiles tabs
Analysis Profiles
Analysis Profile - Edit window
Analysis Profile - New window
Evaluation Profiles
Evaluation Profile - Edit window
Evaluation Profile - New window
Extraction Profiles
Extraction Profile - Edit window
Extraction Profile - New window
Custom Settings
Custom Settings - Edit window
Custom Settings - New window
Currency Settings
Database Connection
Database Connection Settings - Edit window
Database Connection Settings - New window
Document Type Formats
Document Type Format - Edit window
Document Type Format - New window
Error Message Settings
Error Message Settings - Edit window
Export Profiles Settings
Export Profile Settings - Edit window
Export Profile Settings - Copy From Profile window
General Settings
Import Settings
Test Import Settings window
Information Messages
Information Message Settings
Information Message Settings - Edit window
Information Message Settings - New window
Information Settings
Instruction Settings
Instruction Settings - Edit window
Instruction Settings - New window
Invalid Reasons
Invalid Reason Settings
Invalid Reason Type - Edit window
Invalid Reason Type - New window
Invalid Reason Text Settings
Invalid Reason Text Settings - Edit window
Invalid Reason Text Settings - New window
Organization Groups
Organization Group - Edit window
Invalid Reason Type - New window
Partition Settings
Employee Partition tab
Employee Partition - Edit window
Employee Partition - New window
PO Number Partition tab
PO Number Partition - Edit window
PO Number Partition - New window
Tax Partition tab
Tax Partition - Edit window
Tax Partition - New window
Vendor Partition tab
Vendor Partition - Edit window
Vendor Partition - New window
Roles and Permissions
Roles and Permissions window
Stored Procedure Settings
Stored Procedure Settings - Edit window
Stored Procedure Settings - New window
Substitution Rules
Substitution Rule - Edit window
Substitution Rule - New window
Tolerance Settings
Tolerance Settings - Edit window
Tolerance Settings - New window
Capture Profiles
Amount Settings
Bill-To Settings tabs
Bill-To Formats tab
Bill-To Formats - Edit window
Bill-To Formats - New window
Bill-To Settings tab
Company Code
Currency Settings
Date Settings
Document Type Settings
Extraction Settings
Field Settings
Field Settings - Edit window
Field Settings - New window
GL Code Determination
Invoice Number Settings
Invoice Type Settings tabs
Invoice Type Settings tab
Invoice Type Values tab
Invoice Type Value - New window
Invoice Type Value - Edit window
Line Item Table Settings
Line Pairing Settings
Material Number Settings
Material Number Settings - Edit window
Material Number Settings - New window
Misc Charge Settings tabs
Misc Charge Categories tab
Misc Charge Category - Edit window
Misc Charge Category - New window
Misc Charge Settings tab
Misc Charge Values tab
Misc Charge Value - Edit window
Misc Charge Value - New window
Payment Method Settings
PO Number Settings tabs
PO Number Formats tab
PO Number Formats - Edit window
PO Number Formats - New window
PO Number Validation tab
SAP ECC Configuration
Tax Rate Mapping
Tax Rate Mapping - Edit window
Tax Rate Mapping - New window
Tax Settings tabs
Tax Configuration tab
Tax Jurisdiction Codes tab
Tax Jurisdiction Code - Edit window
Tax Jurisdiction Code - New window
Tax Code Information tab
Tax Code Information - Edit window
Tax Code Information - New window
Unit Of Measure Settings tabs
Unit Of Measure Settings tab
Unit Of Measure Types tab
Unit Of Measure Type - Edit window
Unit Of Measure Type - New window
Unit Of Measure Conversion Rules tab
Unit of Measure Conversion Rules - Edit window
Unit of Measure Conversion Rules - New window
Vendor Settings
Invoice Export
CSV Export Settings
CSV header literals
CSV line item literals
CSV Export Settings - Edit window
CSV Export Settings - New window
DB Export Settings tabs
DB Export Settings - Main tab
DB Export Settings - Header Table tab
DB Header Mapping - Edit window
DB Header Mapping - New window
DB Export Settings - Line Items Table tab
DB Line Item Mapping - Edit window
DB Export Settings - GL Items Table tab
DB GL Item Mapping - Edit window
DB Export Settings - Tax Table tab
DB Tax Mapping - Edit window
General Export Settings
Export to MarkView Settings
OCRXML File Export Settings
PDF Export Settings
Process Director Export Settings
Tiff Export Settings
XML Export Settings tabs
XML Export Settings - Main tab
XML Export Settings - Header Table tab
XML Header Mapping - Edit window
XML Header Mapping - New window
XML Export Settings - Line Items Table tab
XML Line Item Mapping - Edit window
XML Export Settings - GL Items Table tab
XML GL Item Mapping - Edit window
XML Export Settings - Tax Table tab
XML Tax Mapping - Edit window
Configuration Management
Create Migration Package
Import Migration Package
Workflow
General Settings
Cost Center Structures
Cost Center Segment Structure: New
Edit Cost Center Segment Structure: <Structure Name>
GL Account Structures
GL Account Structure - New
Edit GL Account Structure: <Structure Name>
Work Breakdown Structures
Work Breakdown Segment Structure: New
Edit Work Breakdown Segment Structure: <Structure Name>
Email Notifications
Field Profiles
Field Profile: New
Field Profile Configuration: <Profile Name>
Manage users
Manage Invoice Processing users
Resource groups
Resource group permissions
Organizations and organization groups
Manage user permissions in Invoice Processing
Add Kofax TotalAgility Resources for Invoice Processing
Edit an existing user
Manage users in Kofax TotalAgility
Manage resource groups via Kofax TotalAgility
Manage ERP integrations
Register an ERP plugin
Add an ERP connection
Create an ERP import job schedule
Clean up ERP master data on-demand
ERP import job status history
Exported invoice XML file structure
XSLT file for conversion from XML to CSV
Configure S/4HANA Cloud ES communication users
S/4HANA Cloud ES CDS views
Access to G/L account data
Access to WBS element data
Fields exported by S/4HANA Cloud ES
Fields exported by PeopleSoft
Fields exported by Infor Lawson
Infor Lawson AGS export mapping - Invoice Header fields
Infor Lawson AGS export mapping - Invoice Line fields
Manage organizations
Create a new organization based on a template
Add a new organization based on an existing organization
Edit an organization
Add a new business unit
Edit a business unit for an existing organization
Assign roles to a Business Unit
Create invoice re-match timeout process
Edit a field configuration
Approval hierarchies for business units
Add an approval hierarchy level
Edit an approval hierarchy level
Delete an approval hierarchy level
Routing options for business units
Vendor naming groups
Add a vendor naming group
Edit a vendor naming group
Delete a vendor naming group
Reason codes
Add a reason code mapping
Edit a reason code mapping
Delete a reason code mapping
Vendor groups
Add a vendor group
Add vendors to a vendor group
Edit a vendor group
Edit the vendors in a vendor group
Delete a vendor from a vendor group
Delete a vendor group
Email Templates
Add an email template for a business unit
Edit an email template for a business unit
Delete an email template from a business unit
Manage Invoice Processing
Manage Invoice Processing settings
Access the Settings help
Save Invoice Processing settings
Reload Invoice Processing settings
Edit an existing entry
Add a new entry
Copy an entry
Delete an entry
Delete a field mapping in an export entry
Configuration management
Create a migration package
Import a migration package
Country-specific configurations
Vendor country determination
VAT rates
European and other countries with VAT
Taxes
Enable VAT-based tax processing
VAT compliance check
Activate VAT compliance
Configure VAT extraction
Configure VAT compliance validation
Configure the VAT rate check
Configure cross-border EU VAT registration number checks
Australia
Brazil
Canada
Chile
China
Enable Chinese invoice extraction
France
India
Mexico
Scandinavia and Finland
Switzerland
Enable bar code recognition
Language-specific configurations
Arabic
Customizable Invoice Processing processes
MarkView integration
Schedule import for MarkView data
Update PO Number Format for MarkView
Test import settings file parsing
Validation activity configuration
Invoice classification
Invoice CN classification
Validation activity form fields
ABN
AccountNumber
AlternatePayee
AmountMiscellaneous
AmountWithholdingTax
BankAccount
BankAccountCode
BIC
BillToName
CompanyCode
Currency
Custom1 - Custom5
DeliveryDate
DeliveryNote
Discount
DocumentType
DueDate
EmployeeID
Employee Name
ExchangeRate
HarmonizedSalesTax
HSN
IBAN
ICMS
InvalidReason
InvoiceDate
InvoiceNumber
InvoiceType
ISRRetention
LineItems
LocalVATAmount
MexicanUUID
NetAmount0 - NetAmount4
PaymentReference
POExtension
PONumber
PORNumber
PORSubscriberNo
Postage
POType
ProvincialSalesTax
SiteID
SubTotal
TaxAmount1
TaxRate1 - TaxRate4
Total
VendorCity
VendorCountry
VendorID
VendorName1
VendorState
VendorStreet1 - VendorStreet2
VendorZip
Your Ref
Tax fields
InvoiceCN fields
BillToVATRegNo
Drawer
InvoiceCodeCN
InvoiceTypeCN
OriginCN
PasswordCN
Payee
Reviewer
VendorVATRegNo
Database lookups
ASE databases
Kofax Search and Matching Server databases
KSMS BRWVendorMaster settings
KSMS BRWEmployeeMaster settings
KSMS CompanyAddressMaster settings
Restrict database searches by region
Information messages
Invalid reasons and validation
Hide fields on the Validation activity form
Document rejection
One-time vendors
Extraction online learning
Trainable invoice header fields
Trainable line items
Train the company address position
Line pairing
Invalid reasons and line pairing
Line pairing for third-party freight invoices
Handle miscellaneous charges
Miscellaneous charge categories
Assign header fields to a Miscellaneous Charge Category
Assign line items to a Miscellaneous Charge Category
Post miscellaneous charges as a specific line type
Post miscellaneous charges as unplanned costs
Post miscellaneous charges to planned conditions
Post miscellaneous charges to a general ledger account
General ledger account code table
Third-party freight
Tax configuration for countries with tax jurisdictions
Basic tax configuration
Set the default purchase order tax code
Configure a state-dependent tax code
Tax configuration for countries with no tax jurisdictions
Tax table access sequence
Tax code validation
Tax table population
Tax code special cases
Unit of measure conversions
Configure the measurement conversion adjustments
Configure the percentage tolerance for measurements
Configure the unit of measure conversion table
Unit of measure triangulation
Configure the unit of measure aliases
GR-IV for non-SAP ECC ERP databases
Line pairing for material invoices
Line pairing for service invoices
The Line Pairing Correction activity
Line Pairing Correction activity decision
Custom scripts for Invoice Processing
Custom scripts in Transformation Designer
User Exits
ABNValidate
AbortSAPReadPO
AccountNumberValidate
AlternatePayeeValidate
AmountMiscPostEvaluate
CellTextFormatting
CheckBankAccount
CompanyCodeValidate
CreateSAPDocument
CSVFile
CSVFileLine
CustomExport
DBHeaderExport
DeliveryDateValidate
DocumentTypeValidate
DocumentValidate
DueDateValidate
EditDocumentWebLink
EmployeeIDValidate
ExportFailure
ExportSuccess
FilterEmployeeSearch
FilterVendorSearch
InvoiceDateValidate
InvoiceNumberValidate
LineItemExtract
LineItemsValidate
LinePairingPOs
MexicanUUIDValidate
OCRXMLOutput
PONumberPostEvaluate
PONumberValidate
PopulateSAPAccountAssignment
PostClassify
PostExtract
PostLinePairing
POValidateStart
POVendorValidate
PreLinePairing
PreMaterialLinePairing
ReadPurchaseOrder
ReadSAPAccountAssignment
ReadVendorAddress
RejectPOForLinePairing
SAPArchiving
SAPConditions
SAPPostingFailure
SAPPostingRetry
SendToSAPProcessDirector
SendToSAPProcessDirectorGeneric
SetDocFlags
SetEntrySheetNumber
SetFieldValidate
SetReferenceForEntrySheet
SetSAPPassword
SetTolerance
SetVendorCountry
TextFieldFormatting
ValueCheck
VoidDocumentExport
XMLOutput
Project data structures
AccountingData structure
Address structure
ClientData structure
CountryData structure
FieldSettings structure
LineData structure
POKey structure
TaxData structure
Tolerance structure
WithholdingTax data structure
API overview
Project context
API logs
Configuration access
Database access
SAP ECC access
API troubleshooting
Project and field configurations
Activate and deactivate fields
Activate a field
Deactivate a field
Apply a country filter to a field
Alternative Payees
Activate the Alternate Payee field
Alternate Payee functionality
Configure Alternate Payee validation
Assign Permitted Payees to vendors
Automatic tax determination and validation
Configure the Invoice Type field
Invoice Type based on Purchase Order Number
Invoice Type without Purchase Order
Invoice Type from filename
Configure the Vendor ID field
Configure a Vendor and Site ID field
Document Variants
Intercompany vendors
Configure Intercompany classification
Purchase order number validations
Standard purchase order numbers
Configure purchase order number validations
Validate purchase order vendor against a document
Configure invoice currency to match purchase order
Configure padding for extracted PO numbers
Configure alternate PO number validation
Configure PO line item validation
Additional LPR table mappings
Configure database validations using stored procedures
Assign parameters to a purchase order header stored procedure
Purchase order stored procedures in Oracle
ReadPurchaseOrder user exit
Purchase order partitions
Register the PO data partition
Assign PO data partition ID to organization
Activate the PO data partition
Map partition ID column for purchase order line item data
JD Edwards purchase order numbers
Activate PO number validation for JD Edwards
Configure JD Edwards PO number format
PeopleSoft purchase order numbers
Activate PO validation for PeopleSoft
Configure PeopleSoft PO number format
Add leading zeros to PO numbers for JD Edwards and PeopleSoft
Straight through processing
Configure SAP
Configure a connection to SAP ECC
SAP ECC integration
BAPI_PO_GETDETAIL
BAPI_INCOMINGINVOICE_CREATE
BAPI_INCOMINGINVOICE_PARK
RFC_READ_TABLE
ARCHIV_CONNECTION_INSERT
Z_BW_LATE_ARCHIVE
BAPI_COMPANYCODE_GETDETAIL
Z_BW_PARK_FI_INVOICE
BAPI_TRANSACTION_COMMIT
BAPI_TRANSACTION_ROLLBACK
BAPI_ENTRYSHEET_GETDETAIL
BAPI calls
Configure BAPI calls using a direct login
Set up a SAP ECC user ID
Troubleshoot SAP ECC connection issues
Invoice Portal integration
Configure Invoice Portal Emails
Configure Kofax TotalAgility to poll for Invoice Portal emails
Configure XML handling to use Invoice Portal
Custom fields
Configure predefined custom fields
Configure capture profiles and organizations for Custom Fields
Configure CEO extraction profile
Configure WEEE registration extraction profile
Additional custom fields
Document export
Export configuration
Export to SAP ECC
Activate the creation of SAP ECC documents
Configure the creation of MM-LIV documents
Configure the creation of FI documents
Integrate with SAP ECC workflows
Configure line pairing with SAP ECC
Configure line pairing for material invoices with SAP ECC
Configure unit of measure conversions
Configure line pairing for service invoices
Configure early archiving with SAP ECC
Late archiving with SAP
Configure archiving to an external DMS using SAP ECC
Configure SAP ECC ArchiveLink
Export to Process Director
Configure output to Process Director
Process Director field mappings
IT_DATA table
IT_ARC_HDR and IT_ARC_OBJ tables
Custom Process Director user exit
Process Director generic function
Invoice data passed to Process Director
Process Director and document archiving
Early archiving with Process Director (standard function)
Early archiving with Process Director (generic function)
Late archiving with Process Director
Process Director returned values
Process Director standard User Exit
Process Director generic function User Exit
Export to MarkView
Export to CSV
Add a CSV export file
Copy a CSV export file
Late archiving with Mobius
Export User Exits
Document Management system integration
Possible export failures
Export error handling
Extraction testing in the Transformation Designer
Manage AP Agility Workflow
Customize AP Agility Workflow database clean-up
Clean the AP Workflow database
Manage escalation email notifications
Configure TotalAgility SMTP settings
Configure Job Schedules for email notifications
Workflow notifications
Configure Email Notifications
Send Email From address
Manage email approval notifications
Create unmanned email address to collect approval responses
User Permissions for Email Approval Notifications
Process email approval results
Configure Job Schedules for email notifications
Update AP Agility Email Approval From Address variable
Manage GL account segment structures
Hierarchical GL accounts
Enable hierarchical GL accounts
Add GL account structure
GL code history
GL code history retention
GL code history clean up
Delete GL account structure
Add segments to existing GL account structure
Modify segments in an existing GL account structure
Remove segments from an existing GL account structure
Manage work breakdown structures
Add a work breakdown structure
Modify a work breakdown structure
Delete a work breakdown structure
Add segments to an existing work breakdown structure
Modify segments in an existing work breakdown structure
Remove segments from an existing work breakdown structure
Manage cost center structures
Add a cost center structure
Delete a cost center segment
Modify a cost center structure
Add segments to an existing cost center structure
Modify segments in an existing cost center structure
Remove segments from an existing cost center structure
Manage field profiles
Add a field profile
Modify a field profile
Delete a field profile
Process duplicate invoices
AP Agility Workflow validation process
Due date calculation
Discount due date calculation
Customizable Workflow processes
Edit server variables
Customize case reference for the AP Agility Workflow
Configuration change audit
Export to Enterprise Content Management systems
Enable ECM export
Implement export to ECM
Configure the sample export process
Create CMIS document type
Create target export folder
Integration with CMIS repository
Configure temporary file folder
Configure the export process
Common logging
Configure the ErpConnectorService
Database logging for Azure
Clearing the log in the database
File logging for other installations
Log level settings
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Manage Invoice Processing
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Project and field configurations
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Configure SAP
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SAP ECC integration
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BAPI_INCOMINGINVOICE_CREATE
BAPI_INCOMINGINVOICE_CREATE
This SAP ECC function posts an invoice.