User Rights

It is also possible to change the security rights for a user via the Rights tool. In order to edit user rights, you must switch to the Rights tab.

tab

Picture 165: Rights tab

After choosing this tab, you can view and edit different user rights. These rights are combined in different groups as in TCfW. (For rights descriptions, see the Kofax Communication Server Administrator’s Manual.)

Picture 166: User rights editing

You can switch to any tab of this sub-tabs control and change any rights. If you want to save changes made to the rights you must click the ‘Save Changes’ button. If you switch to ‘Identity’, ‘Address’ or ‘Events’ tab before clicking the ‘Save Changes’ button, you will lose your changes.

If saving of new right values was successful, you will receive an “Edit successful.” message.

If there is a [?] link near caption, it is possible to show a hint shortly describing a right, by clicking on question mark link.

FIS Folder, FIS Prefix

The FIS Folder check boxes define access authorization to the Fax Information System (FIS folder). The FIS Prefix field defines the permanent search criteria for the FIS folder's Message Name field. Users may not change this value. Users with Write privileges can store new documents to or change existing ones in the FIS folder.

Own Message Folder

Defines access authorization to the user's Own Message Folder on the Kofax Communication Server Server.

Group Message Folder

Defines access authorization to the user’s Group User Message Folder on the Kofax Communication Server Server.

This right is not available in TCfW.
System Folder

Defines access authorization to the System Folder on the Kofax Communication Server Server. Only users with the TECH USER check box activated can see all the files on the KCS.

System Address Book

Defines access authorization to the System Address Book. It should be set to both, Read and Write, for Administrators and Distributors. For the standard user it is recommended that this be set to Read only.

User Address Book

Defines access authorization to the user's address book. You should set this to both Read and Write.

All Priv. Address Books

Defines access authorization to the private address book of all users. A system administrator who must maintain the private address books of all users must have the Read and the Write checkbox checked. For standard users, it is recommended to leave the Read and the Write check box unchecked.

Group Address Book

Defines access authorization to the user's group address book. You should set this to both Read and Write.

Group User Profiles

Defines access authorization to the group user profiles for creating and modifying users.

System User Profiles

Defines access authorization to all user profiles for creating and modifying users.

Tech User

Permits the highest level of system access. Lets the user view all the fields of the Inbox and Outbox lists and permits access to all system files on Kofax Communication Server. In addition, users with Tech User status can read and write to folders starting with a plus “+” sign (+TECH).

Server

Defines authorization access to the Kofax Communication Server for maintenance and statistics in TCfW. Server windows include Lines / Statistics, Disk Usage, Number Series, Date / Time, Backup / Restore, Registration and License.

Services

Defines access authorization to the Services window in TCfW.

Change Sender

Users having this right set are able to send with any sender.

Reporting

User having this right can request a report. TC/Report checks this right.

Metamail

Metamail is an additional feature to save storage capacity on linked mail systems (Novell GroupWise, Lotus Notes, MS Exchange). If this user right is set and Metamail is installed, attachments are replaced by an URL.

LAN Login

Grants the user the authorization to use the same user ID and password he has on the LAN for automatic login to Kofax Communication Server, and to change the LAN login check box in the login window.

In this case, the user’s password is not checked on the Kofax Communication Server.

Terminate Incoming

If set, the user's incoming messages will be automatically terminated when he/she opens them from the Inbox. (Currently it works only in TCfW.)

Change Cost Center

When activated, the user can change the cost center.

Registration / License

Defines access to the Registration and License windows in TCfW.

Extended folder view

When activated, most entry fields in the user’s inbox, outbox, and message folder are displayed. This right should only be granted to special users, such as Distributor or TECH user.

Preferences

If selected, the user has access to the TCfW Common Preferences menu.

May Mark Complete

If selected, user has the right mark incoming messages as complete. This right is granted by default. If you want to prevent a user from marking messages complete, clear this checkbox.

May use as role

If selected, a user can grants other users the permission to impersonate his account without revealing his password. Other users can assign this user as a role in their profile.

Enter number directly

If selected, a user can enter any text in the To/Cc/Bcc field. If clear, user must select recipients from the address book.

Reject all messages

By selecting this check box, all incoming messages will be rejected. The handling is the same as with negative termination, non-delivery notifications and archive entries are generated as requested.

DirSync Allowed

If DirSync Allowed is checked, TC/LINK automatically modifies the User-ID according to changes in the mail client’s user profile.

Logging of All Send Attempts

TCOSS may now log all attempts to send a message in the short-term archive (with previous releases only the final send attempt was logged). This means for example, that for a fax line all cases where the distant subscriber was busy or not reachable for some other reason are now documented in the short term archive. This flag controls the logging of all send attempts in the short-term archive.

User Belongs To

The list box User Belongs To specifies for which mail product the DirSync process is done. Available mail products are TOPCALL, MS Mail, cc:Mail, Lotus Notes, HP Open Mail, Host, TCFI, MS Exchange, GroupWise, IBM MQSeries,SAP/R3 via TC/LINK-SC,SAP/R3 via TC/LINK-AC, Internet, SMS and X.400.

If you insert TOPCALL here, it means that the user is a pure Kofax Communication Server user and no DirSync is allowed.