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Create PDF files in Microsoft Outlook

Power PDF integrates with Microsoft Outlook to provide several PDF creation options:

  • From non-PDF file attachments in email messages, to save on the local computer.
  • From non-PDF files on your local computer, to attach to the current email message.
  • From one or more email items, to save as an archive file on the local computer.

The focus of this topic is primarily archiving email, and it provides useful links to related archiving topics.

Power PDF provides add-ins for Outlook to create PDF files from selected email items or entire folders. The features are accessible from the main Outlook window, or from an open Outlook message.

In Outlook, the placement of Power PDF tools depends on the version of the Outlook interface.

  • In Outlook Classic, the tools appear on the Tungsten PDF tab.

  • In Outlook (new), the tools appear on the Apps pane without icons when the Tungsten Power PDF for Outlook app is selected.

Microsoft Outlook offers the following tools:

Icon Description
PDF Convert icon Convert PDF: Starts a conversion of PDF or XPS attachments with the settings specified in the PDF Conversion Settings tab on the Settings dialog box.
Archive folder icon Archive Folder: Archive the currently selected email folder in the main window to a set of PDF files. This tool is available only in the Outlook main window. See About archiving.
Archive email icon Archive Email: Archive the currently selected items to a set of PDF files. See About archiving.
Create PDF from attachments Create PDF from Attachments: Create PDF files from Outlook email attachments of supported file types. This tool is available in the Outlook main window toolbar only, becomes active only if the current message has at least one attachment of a file type suitable for conversion to PDF.
Attach file to email as PDF Attach as PDF to Email: Convert a local file to PDF and attach it to an outgoing email or reply. You must select an email message to use this option.
Settings icon Settings: Set preferences for creating, archiving and converting PDF files.

The Tungsten PDF tab and the Apps pane in the Outlook message window offer the same tools as the main Outlook window, except that the Archive Folder tool is not available in the message window in Outlook Classic.

For more details on Outlook archiving, see About archiving Outlook items.