Paired lines and header fields
This bottom section of the main Line Pairing Correction activity interface has the following table:
- Paired Lines
-
This table displays already paired lines. The table may be blank if there are no paired lines. Once you manually pair lines, they are listed in this table. The right-most column enables you to perform actions related to each paired line.
- Action
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Click on the icon to view the action menu. The following settings are available:
- Edit
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It is possible to make corrections to a paired line after simple pairing has occurred. This is useful if there was an error in quantity conversions. You can change the values of the Quantity, Tax Code, and Sub Deb fields.
It is not possible to change the paired line total as this would bring the invoice out of balance. However, it is possible to change the quantity if this implicitly adjusts the unit price.
- Delete
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Removes the selected entry from the Paired Lines table and moves it back to the Unpaired Lines from Invoice and Available Lines from Purchase Order tables. This is true even if multiple purchase order line were paired to a single invoice line. The unpaired line is available for pairing again.
- Line Details
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Displays the Line Details window window where additional information about the selected line is displayed. This window provides information that is not available in the Paired Lines table. Click Close when you are finished.
The following buttons are available below the Paired Lines table:
|
Button |
Description |
|---|---|
|
Invoice History |
This button is enabled only when a document reaches the Line Pairing Correction activity from the AP Workflow Line Pairing Exception activity. When clicked, the AP Workflow invoice history is displayed in the Invoice History window. |
|
Repeat Pairing |
Performs line pairing on demand. Any manual pairings are lost when you repeat line pairing. Any paired lines that were present when you opened Line Pairing Correction activity are not removed. This setting is enabled only when one or more purchase order is present to the PO Numbers field. |
|
Complete |
Validates that Tax Total + Unplanned Costs + Available Line(s) + Unpaired Invoice Lines = Invoice Total within the configured tolerance. If the document is balanced, the document is completed and you are returned to the Work Queue. |
|
Complete and Next |
Performs the same validation calculation as Complete. If the document is balanced, the document is completed and the next document in the Work Queue is loaded automatically. |
|
Cancel |
After a prompt to confirm that you want to discard all changes, you are returned to the Work Queue. |
Header Fields
Additionally, the following information about the document is listed to the right of the Paired Lines table:
- Document Type
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Displays the document type. This field is read-only.
- Invoice Total
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Displays the currency and the total amount of the invoice. This field is read-only.
- Tax Total
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Displays the tax total for the invoice. This field is read-only.
- Discount Total
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Displays any discount listed on the invoice. This field is updated when you click on the Discount button and select a negative line from the Unpaired Lines from Invoice table.
- Unplanned Costs
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Displays the unplanned costs on an invoice. This field is updated when you click on the Unplanned button with a line from the Unpaired Lines from Invoice table is selected.
- PO Numbers
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This is an entry field that also displays the list of purchase order numbers that are used for line pairing. If purchase order numbers from the invoice are not correctly recognized, you can add the missing numbers here so that you can run line pairing on-demand by clicking Repeat Pairing.
If you add multiple purchase order numbers, separate them with a comma and then add each PO on its own line in the list.