Export a distribution list
You can export a distribution list with or without the recipient list included.
Export all distribution lists
On the Recipients page, click .
The list of all the distribution lists is exported as a zip file.
Export selected distribution list
On the Recipients page, select the distribution list to export and click .
The distribution list is exported into a zip file in TSV format. You can choose where to save the file (if prompted), or the file is saved in the default download location configured in the browser. The file contains a list of distribution lists with their basic properties in a TSV file and the list of recipients in each distribution list in another TSV file.
Example
If you select a distribution list with the short name 1112, the ZIP file contains two files.
-
Main file (dl.tsv): Contains one row with the distribution list's basic properties.
-
dl_1112.tsv: Contains one or more rows with a list of recipients in the distribution list 1112.
The distribution lists are always exported in Tab Separated Value (TSV) format. Comma Separated Value (CSV) format is not supported. However, while importing a DL, both the formats are supported and recognized based on the extension, such as .tsv or .csv.
Text file format specifications
There are two types of text files, the "main" text file with the list of exported distribution lists and the related recipient text files. Both text files share a similar format. The first row is a header row, which contains the fields that are included in the file, and each following row holds the data for one distribution list or recipient.
Text file format for exported distribution list
Header row
The first row indicates which fields are included and the order of the fields:
- ListID
- Description
- PriorityHigh
- PriorityLow
- Status
- Company
- Department
- Entries
- UserID
- FreeText
- DelTypeDef
Data rows
Each following row in the text file defines the properties of a distribution list. Each distribution list row must have the same number of fields as the header row.
Text file format for exported recipients
Header row
The first row indicates which fields are included and the order of the fields:
- Attention (mandatory)
- Service (mandatory)
- Number (mandatory)
- RecipientID (mandatory)
- UserID
- Type
- Freetext
- DelTypeDef
- Company
- Department
- UserBelongsTo
- Active
- DirsyncAllowed
Data rows
Each following row in the text file is an address. Each address row must have the same number of fields as the header row. The "Service" field contains the name of the Kofax Communication Server service. The "Attention" field contains the full name of the recipient.