This page enables you to add a new SAP S/4HANA Cloud EX ERP connection by configuring the following settings.

ERP Connection Name

Enter a unique name for the ERP connection. (Mandatory)

Description (Optional)

Provide any important details about this ERP connection. (Optional, but recommended)

URL

The URL for the SAP S/4HANA tenant. (Mandatory)

User

The name of the user needed to connect to the above tenant. (Mandatory)

Password

The password needed to connect to the above tenant. (Mandatory)

VAT Tax Types

The tax types that identify a tax number within the supplier master data as a VAT registration number. Only tax numbers from this list that are associated with a supplier master data record are added as VAT registration numbers to the vendor master data record in AP Agility. (Default; AE0, AT0, BE0, BG0, BH0, BW1, CH2, CY0, CZ0, DE0, DK0, EC3, EE0, ES0, FI0, FJ3, FR0, GB0, GR0, HR0, HU0, IE0, IL0, IM0, IT0, JP4, KE1, KR2, KW0, LT0, LU0, LV0, MC0, MT0, MX2, NA1, NG4, NL0, NO1, OM0, PL0, PT0, QA0, RO0, SA0, SE0, SI0, SK0, SM0, TZ1, UA3, UG3, ZA1, ZW1)

EU Countries

The list of countries that are members of the EU or that use the same rules for taxes as EU countries. (Default: AT, BE, BG, CY, CZ, DE, DK, ES, EE, FI, FR, GB, GR, HR, HU, IE, IT, LT, LU, LV, MT, NL, PL, PT, RO, SK, SI, SE)

Language

The language is used when loading names and descriptions of GL accounts or cost centers. Enter a single language using the 2-character ISO code (ISO 639-1). (Default: EN)

Always Park MM Invoices

If selected, MM invoices are always parked in SAP S/4HANA Cloud EX. (Default: Cleared)

Always Park FI Invoices

If selected, non-purchase order invoices (FI) are always parked to SAP S/4HANA Cloud EX. (Default: Cleared)

Page Size

A positive integer that indicates the number master data records that are returned by the ERP connection for each call. (Mandatory)

Start Data Load From

Set the date for when you want to start loading information from the ERP system. (Mandatory)

Each time the AP Data Import process runs, the Start Data Load From date and time stamp is updated with the current date and time. This ensures that the entire ERP is not loaded each time, only the changes since the last import.

Start Data Load To

Set the date for when you want to stop loading information in the system. The interval between this and the Start Data Load From value indicate what is considered old and new data.

Use Default Null Values For Data Import

Converts any values that are equal to "NULL," "Null," or "null" into actual null values when the data is imported. (Default: Selected)

GL Accounts

GL account data is used by the AP Workflow only and if you want to use GL accounts from the SAP S/4HANA Cloud EX ERP it is necessary to upload a CSV file that contains that information. This is because GL account information is not accessible via the SAP S/4HANA Cloud EX API.

Use the following buttons to manage the CSV file for GL Accounts.

Upload

Click to upload a new CSV file that contains GL Accounts information from the SAP S/4HANA Cloud EX ERP. Only one CSV file is allowed, so if you download a second, it overwrites the first.

Delete

Removes the selected CSV file that contains GL Accounts information.

WBS Segments

WBS segment data is used by the AP Workflow only and if you want to use WBS segments from the SAP S/4HANA Cloud EX ERP it is necessary to upload a CSV file that contains that information. This is because WBS information is not accessible via the SAP S/4HANA Cloud EX API.

Use the following buttons to manage the CSV file for WBS Segments.

Upload

Click to upload a new CSV file that contains WBS Segments information from the SAP S/4HANA Cloud EX ERP. Only one CSV file is allowed, so if you download a second, it overwrites the first.

Delete

Removes the selected CSV file that contains WBS Segments information.

Plants

Plant data is used by the Invoice Processing functionality and if you want to use plant data from the SAP S/4HANA Cloud EX ERP, it is necessary to upload a CSV file that contains that information. This is because plant information is not accessible via the SAP S/4HANA Cloud EX API.

Use the following buttons to manage the CSV file for Plants.

Upload

Click to upload a new CSV file that contains Plants information from the SAP S/4HANA Cloud EX ERP. Only one CSV file is allowed, so if you download a second, it overwrites the first.

Delete

Removes the selected CSV file that contains Plants information.

Payment Terms

Payment terms data is used by the AP Workflow functionality and if you want to use payment term data from the SAP S/4HANA Cloud EX ERP, it is necessary to upload a CSV file that contains that information. This is because payment term information is not accessible via the SAP S/4HANA Cloud EX API.

Use the following buttons to manage the CSV file for Payment Terms.

Upload

Click to upload a new CSV file that contains Payment Terms information from the SAP S/4HANA Cloud EX ERP. Only one CSV file is allowed, so if you download a second, it overwrites the first.

Delete

Removes the selected CSV file that contains Payment Terms information.

Payment Term Details

This setting is disabled unless you add a Payment Terms CSV file. Payment term detail data is used by the AP Workflow functionality and if you want to use payment term details from the SAP S/4HANA Cloud EX ERP, it is necessary to upload a CSV file that contains that information. This is because payment term details are not accessible via the SAP S/4HANA Cloud EX API.

Use the following buttons to manage the CSV file for Payment Term Details.

Upload

Click to upload a new CSV file that contains Payment Term Details information from the SAP S/4HANA Cloud EX ERP. Only one CSV file is allowed, so if you download a second, it overwrites the first.

Delete

Removes the selected CSV file that contains Payment Term Details information.