Create a full text index
After making preparations, you can start to create an index.
Proceed with the following steps to create a full text index.
-
Select and select Create Full Text Indexes from the list.
The Create Full Text Indexes dialog box appears.
- Click New.
- Type an index definition name in the Title box.
- In the Description box, type general words that can properly describe the index.
-
Add words to the list under
Stop Words, to ignore these words when searching.
- To add a stop word to the list, type it in the edit box under Stop Word and click Add. Repeat as needed to exclude more words.
- To remove a word from the Stop word list (that is, to include it again in the indexing process), select the word, and click Del.
Common words such as
a
,the
,at
,of
, andfor
can be excluded from indexes. Stop words can contain up to 128 characters and are case-sensitive. Excluding such words can make an index 10% to 15% smaller, which will improve search efficiency. However, users cannot search using phrases that contain stop words.Note If you pass a Readme file to colleagues along with an index, it should list the excluded stop words. - Add custom terms for the index under Custom Field.
- Click Add next to Include Directory to select a folder whose PDF files should be included in the index. Repeat the step to add more folders. If you plan to later move the PDF files with their index to a server or web site, it is better to group them in a single folder.
- Click Add next to Exclude Directory to select a subfolder nested in a folder that is listed in the Include directory list. Repeat as desired. The selected subfolders will be excluded from indexing.
- Click Build, and then specify the location for the index file. Click Save.
After an index is created, it can be embedded into the current document.