Enable eCopy address book

Activates the Settings and Manage sections of the Address book tab with this enabling users to search for and select recipients from the specified address book.

When a local address book is enabled, addresses and fax numbers entered manually at the device are stored in the address book; users can select recipients without having to enter the same address or fax number each time.

In addition, when a local address book is enabled, you can add, delete, import, and export addresses that will then be available at the device. An imported address list must be a text file with a list of comma-separated values (CSV) in the following format:

• E-mail connectors: Last_Name,First_Name,Email_Address.
• Fax connectors: Last_Name,First_Name,Fax_Number

You export an address book database to a CSV file.

Settings

Database

Enables you to Create or Choose a database.

Click Create in the Database list to open the Create address book database dialog; you must provide the following data:

• SQL server name: a valid SQL server name and instance
• Database: the database name for the eCopy address book.
• User ID: the identification of the user.
• Password: the password required to access the database.

Click Choose in the Database list to open the Data Link Properties dialog. Provide all necessary settings in the three steps in Specify the following to connect to SQL Server data.

User

Displays the name of the selected user.

Address book

Shows the name of the selected address book.

Search on

(available for Internet address books and Lotus Notes address books)

The address book field against which you want the connector to search for addresses.

The available fields depend on the connector.

How ShareScan searches for a matching name depends on the Search Behavior setting.

Address book

(available for Lotus Notes address books)

Selects the Global address list.

Search

(available for Lotus Notes address books)

Enables or disables the Search while typing option at the device. If Search while typing is disabled on the Device properties pane, it overrides this setting.

For the Exchange mail and fax connectors, and for the SMTP mail and fax connectors, the Wizard automatically activates the Search while typing option. You can configure the option manually on the General settings tab of the Properties window.

Manage

Add

Opens the Add entry dialog. Specify First name, Last name and Email.

Delete

Deletes the selected entry without confirmation request.

Import

Opens a Windows Open dialog box to specify a .csv file for importing.

Export

Opens a Windows Save As dialog box to specify a .csv file name and type for exporting.

Refresh

Refreshes the item list.