Search and view an item

Use this procedure to search for an item in the archive and view it.

1. On the menu bar, click Search .

   The Search page appears.

   

2. Enter the search criteria in the fields provided. You can use the drop-down list in each field to filter your search criteria.

   Example: If you enter 'abc' in the text box, use the drop-down in each box to:

   • Select Equals to fetch the items whose name matches with the characters entered in the text box.

   • Select StartsWith to fetch the items whose name starts with the string entered in the text box.

   • Select EndsWith to fetch the items whose name ends with the string entered in the text box.

   • Select Contains to fetch the items whose name contains the string entered in the text box.

   Fields on the Search page depend upon the fields set by the admin for the selected group. Hence, the fields may not be similar between the groups in the application.

   Field examples

   Field	Description
   Document Type	Type of documents such as invoices, contract agreements, and legal notices.
   Scan Date	The date on which the documents were uploaded into the application.
   WF Status	Workflow status of the document such as unprocessed, delete, or hold.
   Ref. ID	Unique ID given to the document uploaded.
   Player Name	Name of the user who uploaded the document.

3. Click Search.

   The Results page appears.

   

4. Click an item to access it.

   If your browser supports an embedded player, you can preview or play the item; otherwise, you can save it to your computer by pressing Ctrl+S on your keyboard.

   The list of file extensions that are supported and their output content type are as follows:

   File Extension (single item)	Content Type
   tif tiff	application/pdf
   jpg jpeg jpe jfif pjpeg pjp	application/pdf
   pdf	application/pdf
   gif	image/gif
   bmp	image/bmp
   png	image/png
   htm html	text/html
   out txt text	text/plain
   rtf doc docx	application/msword
   ppt	application/vnd.ms-powerpoint
   xls xlsx	application/xls
   wav	audio/wav
   mp3	audio/mpeg
   mp4	application/octet-stream
   gzip	application/octet-stream
   swf	application/x-shockwave-flash
   mpeg	video/mpeg
   oga	application/octet-stream
   ogv	application/octet-stream
   ogg	application/octet-stream
   mid	audio/mid
   midi	audio/mid
   avi	video/x-msvideo
   7z	application/octet-stream
   rar	application/octet-stream
   xml	text/xml
   3g2	application/octet-stream
   3gp	application/octet-stream
   ram	audio/x-pn-realaudio
   ra	audio/x-pn-realaudio
   vsd	application/vnd.visio
   chm	application/octet-stream

   File Extension (multiple items)	Content Type
   tif tiff	application/pdf When you select multiple items to download: Multiple source types are combined into one PDF. If source types contain any unsupported file extensions (not listed in the File extension (multiple items) column) an error appears.
   jpg jpeg jpe jfif pjpeg pjp
   pdf
   out txt text