Utility bills

Utility bills, also known as utility invoices, are a special type of Non-PO invoice. These invoices periodically charge a recipient for consumables such as water, gas, electricity, etc. In many countries the recipient pays for a utility based on anticipated usage.

Tungsten AP Agility treats invoices as utility bills if the vendor is identified as a utility vendor. A vendor is considered a utility vendor in the following circumstances:

• If a vendor is flagged as a utility vendor in the vendor master data.

• If a vendor is included in a list of Utility Vendors in the Settings > Invoice Processing > Capture Profiles > Vendor Settings.

Since utility bills do not contain sufficient information for line pairing, it is recommended to select the Skip For Utility Vendor setting in the Settings > Invoice Processing > Capture Profiles > Line Item Table Settings.

Utility bills do not usually include an invoice number. However, most ERP systems expect an invoice number. Because of this, Tungsten AP Agility enables you to configure if and how an invoice number is generated.

Many utility bills have some of the following information:

• Service period (ServicePeriodFrom - ServicePeriodTo)

• BalancePrevious

• PaymentsReceived

• Current charges (mapped to the SubTotal field)

• BalanceForward

• Amount due (mapped to the Total field)

Related topics:

• Vendor Settings

• Invoice number generation

• Invoice Number Settings