Create an external user
Add an external user to your system using the TotalAgility Workspace. Once you create external users, you can assign them as members of floating roles, thereby assigning work to them. The external users can log on to TotalAgility using their email address as the user name.
External users have limited access to TotalAgility Workspace. They can only access their work queue and view, retrieve, and complete the activities listed in their work queue.
External users have no access to other TotalAgility applications nor are they listed under the Resources category.
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On the
Administration menu, click
Manage Resources.
The Resources page appears where you can view the list of resources with their resource type, name, and email address.
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Click
Create
and click
External User
.
The Resources - Modify External Resource page appears.
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Click the
External Resource tab and configure the following settings.
Setting
Description
Category
Select a category for the user.
By default, new resources are assigned to the Default Category.Email Address
Enter the email address for the external user.
Name
Enter a name for the external user.
Password and Confirm Password
Enter the password for the external user and retype the password for confirmation.
Phone Number
Enter the phone number of the user. A phone number cannot be more than 30 characters.
Start Date and End Date
Specify the date range when the external user is available.
Only an active user can access the TotalAgility applications. Once the user moves out of the defined date range, access permissions are automatically denied.
Persona Settings
Select a persona to associate with the resource. When the resource logs in, the associated landing page opens.
Persona is optional and only one persona can be associated with a resource. See "Managing Personas" in Tungsten TotalAgility Designer Help. -
Click the
Account Settings tab to configure the security settings for a resource
account. You can lock or unlock a resource's account to deny or grant access to the system. Additionally, prompt the resource to
change the password on the next logon.
- Select the Account Locked check box to lock the account as needed.
- Select the Change Password on Next Logon to prompt the resource to change the password on the next logon.
- Click Save.
Assign an external resource to an activity
Once the external resource has been added, select this resource as a floating role member to assign work.
- Select the activity in the Work Queue and click View Job .
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Click
Resources.
The Edit Floating Role Resources pop-up appears.
- Click Edit to modify the floating role resources.
- Click External Users.
- Drag the external users from the Available Resources list to the Selected Resources list.
- Click Update.