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Define custom metadata fields

Custom Defined Fields serve for adding additional information to PDF documents so you can later find them more quickly with an index search.

Custom defined fields let you narrow the search, using not only the standard fields (author, title, subject, keywords) but also custom defined fields containing values you can specify. Narrowing the search means that the program searches only for the given phrase and only in documents distinguished with (one or more) custom defined fields.

You can add as many custom defined fields as you need to your PDF file.

As an example, to search PDF files containing data on the last quarter of 2008, define a field: ‘Quarter’, and enter ‘2008 Q2’. Do this for all PDF files you want included in this category.

Add a custom defined field

  1. Under Custom, enter a field name in the Name box.

    For example, enter Quarter.

  2. Enter a field value in the Text box.

    For example, enter 2008Q2.

  3. Click Add.
  4. The newly created custom defined field appears together with its value at the bottom of the dialog box in a table-like structure.
  5. Click OK.

Delete a custom defined metadata field

  1. Under Custom, in the table, select a row to be deleted.
  2. Click the Delete button.
  3. Click OK.

Edit a custom defined metadata field

  1. Under Custom, in the table, select the row where you want to change the value of a custom defined field.
  2. In the Text box, edit the field value.
  3. Click Change.

    The table row displays the new value.

  4. Click OK.