How to configure an embedded device

You must create an embedded interface for each Ricoh CC MFP that will be controlled by Equitrac. The Equitrac Web System Manager component provides the tools to create these interfaces.

Embedded devices are manufacturer-specific software components that handle the transfer of user authentication and transaction details between these devices and your accounting server database. Supported devices prompt users for valid user and account ID information for all print release, walk-up copy, scan, and fax jobs.

  1. Add the Combined Client for Ricoh device to the system.
  2. In Web System Manager, go to Devices > Physical Devices and select a Ricoh device from the list.
  3. Select Add embedded Device from Select Action drop-down list.
  4. In the Definition section, select Ricoh CC from the Type drop-down list.
  5. Enter a Name for the embedded device. This is a required field, and an error message appears prompting to specify a device name if you click OK without naming the device.
  6. Enter a Description for the embedded device.
  7. The DCE server defaults to the current DCE host. Change the server, if necessary, by selecting another server from the list.
  8. The Version field is populated automatically once communication is enabled.
    Note: If you change the server associated with an embedded device that has already been initialized by the Equitrac server, you must re-initialize the device.
  9. In the Behavior section, choose how you want to track activities at the device. By default, the global settings are used, but you can Override the default tracking options for print, copy, scan and fax.
  10. From the Secure document release drop-down list, select how documents are released from the embedded device.
    • Prompt allows users to release documents through the regular configured workflows. Deselecting this releases documents automatically when the user logs in to the device.
    • Release first at login automatically releases the first document in the queue at login.
    • Release all at login automatically releases all documents in the queue at login. This does not automatically log the user out.
  11. Click Save to save these settings, or Cancel to close the dialog box without saving any changes.