License decrementation

This topic describes some license types and scenarios where the licenses are decremented.

System license to allow anonymous users to create new jobs

The TotalAgility Limited Users system license allows anonymous users to create new jobs or get the properties of jobs in progress. The limited user license does not have a volume associated with it; instead has a one-off charge.

Station license for concurrent logging in

The TotalAgility Concurrent Full User station license is used when different users log on to the same system simultaneously. In this case, the system deletes one license from the available concurrent user licenses with each login.

When the same user logs on to more than one session simultaneously, for example, logs on to the TotalAgility Designer and Workspace, the system consumes two concurrent licenses.

Imaging and Transformation volume decrementation

This topic describes scenarios where the Imaging and Transformation volumes are decremented.

The TotalAgility Transformation Page Count Annual recurring volume license is decremented for each page processed by a transformation activity.

When annual recurring Transformation volume is purchased, 5% of that volume is additionally provisioned as non-expiring one-time use volume "TotalAgility Transformation Page Count - Reserve ". The system automatically starts using the reserve page count when the annually recurring Transformation volume is depleted.

The TotalAgility Imaging Page Count Annual recurring volume license is decremented.

When annual recurring Imaging volume is purchased, an additional 5% of that volume is provisioned as non-expiring one-time use volume, "TotalAgility Imaging Page Count- Reserve One Time Use." The system automatically starts using the reserve page count when the annually recurring Imaging volume is depleted.

The following are the scenarios where the Imaging and Transformation volumes are decremented.

Imaging Page Count for core Capture activities

The core Capture activities can decrement the TotalAgility-Imaging Page Count volume. The Imaging Page Count volume decrements only once per page.

The Imaging Page Count volume decremented in the following scenarios:

When Scan create new job, Scan activity, Web capture control, Mobile capture control, File upload control, or MFP is used to create pages, alerts related to the user's volume levels are sent using the Imaging volume.
When a page is created in Image processing or Document conversion activities.
When the bar code locator is used as part of Classification or Extraction activities.
When a document is copied with pages.

When you use the Scan create new job, MFP, Scan activity, Web capture control, Mobile capture control or File upload control to create pages, alerts related to user's volume levels are sent using the Imaging volume.

The imaging volume is also decremented in the following scenarios:

When a page is created in Image processing or Document conversion activities.
When you use the bar code locator as part of Classification or Extraction activities.
When you copy a document with pages.

Transformation volume for an automatic Capture activity

An automatic Capture activity in a process can decrement the Tungsten TotalAgility - Transformation volume. The transformation volume decrements only once per page.

It is recommended to always have at least one Transformation volume on your license even if your processes and Capture projects are configured not to use and Transformation volume. This is because the license checks are carried out before it is known if a process or Capture project needs a Transformation volume or not. Having at least one Transformation volume ensures successful processing even if the Transformation volume is not decremented.

The Transformation volume is decremented when a page is used for the following:

Classification or separation of a document by any methods configured in the Transformation Designer.
Extraction of data by any locator other than the bar code locator.

If a bar code locator and additional locators are used on a page, the Transformation volume is decremented and imaging volume is not.

The office documents (.docx, .txt, .xlx) result in decrementing Transformation volume when you select the "All text" option on the Extraction mode list under PDF text extraction. See the Capture properties of the process.

The Microsoft office formats are first converted internally into a PDF and then text extraction settings are applied to it. The text layer in the word document is used for data extraction in the further course of processing as it contains the ideal text.

Volume for composite activities

A Composite activity decrements volume based on the net effect of activities included.

When you include an activity in a Composite activity that decrements the Imaging or Transformation volume, the Imaging or Transformation volume is decremented for any pages that are not removed during the execution of the Composite activity.

Imaging page volume when creating a page

When you create a page in Tungsten TotalAgility, the Imaging volume is decremented in the following scenarios:

Ingesting pages through Tungsten Import Connector, Tungsten TotalAgility SDK, ScanClient Scan clients, MFP, and the Web capture, File upload, or Mobile capture controls.
Creating pages using the document conversion functions. For example, converting a PDF or Microsoft Office document to pages using an Image processing activity.
Retaining the document using the CreateJobSyncWithDocuments\CreateJobSyncWithDocument API.
Creating a copy of a page using the Tungsten TotalAgility SDK.
PDF generation (Imaging or Imaging and Transformation)

Imaging volume is not decremented for the following:

Image processing
Bar code/Patch code/Fixed page separation
Transfer (Linked servers)
Export
Delete

Activities that do not decrement volume

The Imaging Page Count or Transformation Page Count volume is not decremented when you perform the following actions:

View a file, irrespective of the of the file format, in any TotalAgility viewer user interface.
Execute a field, folder, or document validation logic by a user action or by the SDK.
View, move, or classify pages in Validation, Verification, and Document review.
Transfer pages between sites.
Delete pages.
Export pages.
Import a document source file, which is not normalized to pages, through the Tungsten Import Connector in TotalAgility.

Volume for blank pages and separator sheets

Using the Tungsten Import Connector import functionality, you can configure a process to remove blank pages and patch code separator sheets before decrementing Imaging Page Count volume, so you are not charged for unused pages.

If the blank pages are removed before the job starts, the volume is not decremented for the deleted pages.
If the first Classification activity after import uses a Separation profile configured to delete separators (with Bar code/Patch code separation), the separator pages are deleted. In this scenario, the Imaging Page volume is decremented because the volume is reduced before the separators are deleted. You cannot add a separation profile in the import setup the same way as the Scan\VRS profile for deleting blank pages. Separator pages are deleted; however, the volume of the deleted pages is not decremented by subsequent activities.

The TotalAgility Transformation Page Count volume is not decremented if a document is classified by bar code or patch code separation.

Volume for adding documents to the knowledge base

When you add documents to the knowledge base, the system verifies the available TotalAgility Indexing Page Count Annual volume. If sufficient credits are available, the document is added successfully. The corresponding page count will then be deducted from the user's allocated allowance.

Volume for submitting a prompt and searching the knowledge base

When you submit a prompt to search the knowledge base, 100 units are deducted from your TotalAgility LLM Token Count 100 Units Annual volume, based on your available credits.
If you query the knowledge base through a form, 5,000 tokens (equivalent to 50 units) are deducted per request.
When you search the knowledge base using a "Knowledge base search" activity, the actual number of tokens consumed is deducted from your allowance.

Each volume unit equals 100 tokens.